Administrative Assistant

Aero Base Group, Inc. is in search of a high-energy, driven individual to serve as an Administrative Assistant in our growing Saint Augustine office. Aero Base Group, Inc. is a fast-paced and continually growing international company that values local talent for a meaningful career.

This is an on-site position Monday through Friday, 8 am–5 pm. We are looking for individuals who strive to be successful, have career goals, and possess strong time-management skills, work efficiently, communicate well both verbally and via email, work independently, and demonstrate excellent computer literacy.

• Ensure timely response to all internal and external requirements.
• Communicate with vendors via phone, email, and online platforms to place new purchase orders and follow up on open orders, documenting all communication.
• Set up and monitor inbound logistics to ensure on-time delivery.
• Provide payment to suppliers and reconcile invoices.
• Work with Account Managers for efficient and accurate resolution of issues and questions with all vendors.
• Build productive and collaborative relationships with company staff members and vendors.
• Conduct all activities in accordance with applicable International, Federal, State, and local laws and regulations.
• Demonstrate problem solving and the ability to manage time with a detail-oriented approach.
• Possess excellent verbal and written communication skills and project a professional image.
• Understand and navigate company systems within multiple screens in a fast-paced environment, while seated for extended periods of time.
• Other projects/duties as assigned for the overall benefit of the organization.

• Strong organization skills and attention to detail.
• Excellent written and verbal communication skills with the ability to take detailed notes.
• Proficiency in typing and computer applications such as Google Suite and Microsoft Office, with aptitude to learn new software and systems.
• Ability to complete a high volume of tasks and projects with little or no guidance under time constraints, with fluctuating work volumes to meet the needs of the business.
• Ability to work independently while making sound business decisions with a well-developed sense of urgency.
• Able to maintain discretion in handling confidential information and keep company confidences.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.

• Paid bi-weekly, $20.00 hourly.
• Paid holidays, vacation time, personal time.
• Medical, Dental, Vision, 401(k), Life Insurance.

We are an Equal Opportunity Employer and Drug-Free Workplace.