Pastor’s Assistant

Pastor’s Assistant

Reports to:

Pastor

St. Anastasia Catholic Church

Full Time, 35 hours per week

Pay Range: $22.00 - $23.00 per hour

FLSA:
Hourly, Non-Exempt

The Pastor’s Assistant is the personal assistant to the pastor. This individual is responsible for maintaining a complete level of professionalism and confidentiality in all matters while providing support and administration skills in varied aspects of parish life and in coordination with others in ministry. Provides direct assistance to individuals necessitating an elevated level of professional empathy, tact, courtesy and diplomacy.

• Manage the Pastor’s calendar, schedule appointments, and meetings, and prepare correspondence.
• Manage phone calls, take clear messages and communicate effectively and timely with Pastor.
• Generate routine correspondence, digital and written. Respond to parish emails and calls in a timely manner.
• Attend weekly staff meetings and bi-monthly evening Parish Pastoral Council meetings.
• Receive calls for Sacrament of the Sick and act quickly and effectively with clear and complete information to coordinate a Priest to administer the Sacrament in person.
• Organize funerals in coordination with the priests which includes providing detailed information to the scheduled presider, sacristan and music director regarding all details of the liturgy. Collaborate with pastoral staff and volunteers to guide families in choosing readings, music, liturgy details, reception inurnment, etc. Ensure fees are paid and distributed. On occasion, may require presence and assistance with setting up the service.
• Administer everything related to the Columbaria, including selling niches, scheduling inurnments, ordering memorials, record keeping, and other administrative tasks.
• Schedule weddings in coordination with the Pastor, communicate with the Music Director, draft letters of delegation for Pastor, ensure wedding files are collected, marriage license mailed, and fees paid.
• Maintain parish calendar. Collaborate with the Director of Faith Formation and Business Administrator on scheduling parish activities of all kinds. Events must be approved by the Pastor in writing and approvals maintained for future reference.
• Maintain parish membership records and sacramental records.
• Organize and maintain a filing system for all important parish documentation.
• Request availability from parish clergy in advance so Pastor can prepare the liturgical schedule every two months.
• Function as a liaison between parish ministries and the Pastor, keeping communication channels open and clear.
• Proofread bulletin prior to weekly transmission. Ensure parish announcements and Universal Prayer are reviewed and placed in church.
• Work with the parish Administrative Assistant on miscellaneous items such as Flower and Flag Memorials, prayer requests, etc.
• Crosstrain to cover for the parish Administrative Assistant as needed.
• Prepare the annual statistical report for Pastor.
• Administer the Parish Safe Environment Program in collaboration with the Director of Faith Formation. This includes working with volunteers to create a Virtus profile, schedule Background checks and assist volunteers with enrollment in a Protecting God’s Children class. Prepare the semi-annual Diocesan Safe Environment report.
• Other duties and responsibilities as assigned by the Pastor.

• Proficient in MS Word, Excel, Gmail Calendar, and Scheduling Software.
• Working knowledge of accounting programs and willingness to learn Parish SOFT and various programs custom to office environment.
• Must possess knowledge and understanding of the Catholic Church and its Mission.
• Must have the ability to respect, promote, accommodate, and not in conflict with…