Warrants Specialist II

• Does require independent decision making

The Warrants Specialist is responsible for processing, entering, maintaining, validating, recalling, and canceling warrants and capias, as well as ensuring accurate and timely FCIC/NCIC transactions. This position prepares and maintains required validation documentation, confirms the status of wanted individuals, notifies appropriate agencies when warrants are executed, maintains extradition-related files, monitors the receipt of bonds, and performs other duties necessary to support the Warrants and Court Services functions.

• Minimum:
  High school graduate or equivalency
• Valid Florida Driver’s License
• Basic knowledge of Microsoft Word and Excel
• Basic knowledge of general office equipment
• Must be NCIC/FCIC certified or obtain certification within six (6) months of appointment
• Must be D.A.V.I.D. Certified or obtain certification within six (6) months of appointment

• Operate FCIC/NCIC systems in accordance with CJIS, FDLE, and agency policy.
• Conduct CJIS inquiries and ensure accurate documentation of results.
• Prepare, maintain, and monitor FCIC/NCIC validation reports and supporting documentation.
• Maintain control of and follow up on incoming correspondence, reports, warrants, and other official documentation.
• Conduct routine validation audits and ensure timely compliance with validation standards.
• Assist with FDLE and FBI audits as required.
• Attend FDLE, CJIS, and FCIC Region II meetings as assigned.
• Provide public assistance and respond to inquiries via telephone and other communication methods.
• Process new warrants and capias, ensuring completeness and accuracy before entry.
• Enter and process DOR/CSE documentation and related records.
• Assign new warrants to Patrol Services and ensure proper routing and distribution.
• Notify appropriate officials and agencies when warrants have been served or executed.
• Monitor and review FCIC/NCIC entries, cancellations, modifications, and validation reports for accuracy and compliance.
• Cancel FCIC/NCIC entries when required and ensure proper documentation is maintained.
• Process and coordinate warrant recalls in accordance with court documentation and agency procedures.
• Maintain working knowledge of the agency’s organizational structure and chain of command.
• Scan, file, and maintain electronic and physical records in accordance with retention requirements.
• Receive and transmit teletype communications and ensure proper routing and documentation.
• Request holds for subjects transported to the Department of Corrections (DOC).
• Coordinate extradition requests and arrange pickup of wanted individuals when applicable.
• Attach FCIC/NCIC entries and cancellation documentation to original warrants and support paperwork.
• Prepare reports, affidavits, and other required documentation as assigned.
• Process out-of-county bond notifications and related documentation.
• Compile data and reports at the request of management.
• Perform additional duties assigned to support operational needs.
• Occasionally travel to the courthouse for the daily pickup and delivery of official documentation.
• Track deported individuals with active court cases and coordinate updates as needed.
• Process high-volume FCIC/NCIC transactions while maintaining accuracy and compliance.
• Complete, update, and submit required reports, accreditation documentation, and supporting forms.
• Prepare and submit daily, weekly, monthly, and annual reports as required.
• Maintain familiarity with St. Johns County geography and jurisdictional boundaries.
• Demonstrate situational awareness within and outside the agency environment.
• Operate an agency vehicle when required.
• Establish and maintain effective working relationships with agency personnel and external partners.
• Other duties as assigned.

• Report directly to supervisor
• Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
• Maintain confidentiality/security of files and information obtained in the course of employment
• Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
• Provide assistance to citizens, visitors, employees, and other public and private entities in an effort to meet their needs and build positive community relationships/resolve complaints/address conflicts
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
• Adhere to leave, overtime and attendance…