Operations Associate

Job Summary

We are seeking a highly organized, dependable Operations Associate to support day-to-day execution across our art gallery, podcast studio, and private event space. This is a hands‑on role for someone who enjoys variety, thrives in fast‑paced environments, and takes pride in making things run smoothly behind the scenes. You will work closely with ownership and leadership to ensure professional presentation, seamless events, and exceptional client experiences.

• Assist with exhibition installs and resets
• Label artwork and maintain inventory records
• Track consignment agreements and sales documentation
• Help prepare for opening receptions and artist events
• Maintain a clean, organized gallery presentation

• Prepare studio before sessions (lighting, seating, basic setup)
• Greet guests and manage hospitality
• Monitor session timing and turnover
• Maintain studio organization and equipment care
• Assist with scheduling updates

No advanced audio engineering required — training provided.

• Assist with event setup and breakdown
• Coordinate vendor arrivals
• Manage guest flow and check-in
• Ensure event space is reset post-event
• Follow event checklist procedures

• Maintain shared calendars
• Update CRM with leads and bookings
• Organize digital files and contracts
  
  Track supplies and reorder when needed
• Follow documented SOPs

Profile

• Extremely reliable
• Detail-oriented
• Calm under pressure
• Comfortable speaking with clients
• Able to multitask without losing focus
• Willing to take initiative

Experience in hospitality, events, retail, creative spaces, or customer service preferred.

• Some evenings and weekends required
• Flexible scheduling possible
• Event-driven workload cycles

• Ability to lift up to 30 lbs
• Comfortable standing for extended periods during events