Assistant Finance Coordinator

Main Duties & Responsibilities Primary Job Role

Processes new customer applications for financing through Cat Finance.

Utilizes Cat Finance Express to input customers credit information for review by Caterpillar.

Processes equipment finance information provided by sales rep. Inputs equipment model, price, year, serial number, etc. into Finance Express, inputs finance conditions requested by customer/ sales rep (i.e. term, rate, down payment, subsidy amounts, arrears/ advance payments), linking equipment finance information to customers Cat Financial Credit Application, and submits “deal” to Cat Financial for approval via Finance Express.

Notifies sales rep/ manager if applications are denied and provides explanation for denial.

Notifies sales rep when deal is approved and to discuss any conditions of approval (i.e. any changes to requested finance conditions.)

Generates finance documents, obtains equipment invoices.

Assists in maintaining monthly spreadsheet of all deals “in progress”, of all deals funded and/or “to be funded” (dates, sales rep, customer, equipment, invoice number, dollar amount), and corresponds with Cat Financial, salespeople until funding is complete.

Assists with customer/ branch calls regarding account status, faxes invoice copies, and handles account details, statements, service charges, and customer disputes.

Performs other duties as assigned.

Safety: fully supports, encourages and follows safe work behavior, and considers safety of paramount importance in the workplace.

Job Specific

Skills:

Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge, skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS.

Communication:
Uses active listening skills, conveying information with the appropriate medium that is clear and easily understood. Uses feedback to verify effective and accurate communication has occurred. Ensures that others having a need to know are kept informed about developments, progress, problems and plans through consistent, effective communication. Avoids surprises.

Information Gathering:
Checks all appropriate sources in identifying the information needed for analysis and decision making. Uses skillful methods in obtaining high quality relevant information. Checks work to ensure accuracy and completeness. Compares observations or finished work to what is expected to find inconsistencies. Clearly documents sources, and organizes the information according to the research needs.

Planning and Organizing:
Creates realistic schedules and follows them. Evaluates progress against schedule and goal. Identifies the sequence of tasks and the resources needed to achieve a goal, and prioritizes key action steps. Anticipates the impacts / risks of actions. Seeks and uses others' input about critical actions, timelines, sequencing, scope, methodology, expected outcomes, and priorities. Adjusts plans based on input.

Customer Oriented:
Demonstrates concern for satisfying external and/or internal customers. Responsive, quickly and effectively addresses customer concerns or problems. Assures customers he/she is willing to work with them to meet their needs. Presents a cheerful, positive manner with customers.

Credibility:
Demonstrated concern to be responsible, reliable, and trustworthy. Maintains commitments. Respects the confidentiality of information or concerns shared by others. Is honest and forthright with people. Takes personal responsibility for the quality and timeliness of work. Punctual, follows instructions, policies, and procedures.

Stress Management:
Keeps functioning effectively when under pressure and maintains self-control in the face of hostility or provocation. Remains calm under stress. Can effectively handle several problems or tasks trols response when criticized, or provoked.

Interpersonal Skill:
Anticipates, notices, and understands concerns of others,…