Buyer, Supply Chain​/Logistics

Overview

Job Title: Buyer

Department: Supply Chain

Position

Reports to:

Vendor & Sourcing Manager

Employment: W2 Full-Time, Hourly, Non-Exempt

Location: St. Augustine, FL Distribution Center (Distribution Center will be relocating to Palm Coast, FL).

You’re here! This can only mean one thing; you want to add a bit of SPICE to your life! At The Spice & Tea Exchange®, our mission is to Create and Share the Experience of a More Flavorful Life
. Are you the best at what you do and want to love where you work? We are currently seeking a dynamic and passionate Procurement Specialist to help us bring our mission to life every day with our vendors, guests, franchise owners, and our team members. If this sounds like you, come grab a seat at our table! Apply now, and let your culinary imagination run wild with us!

The Buyer is responsible for purchasing products, managing inventory levels, executing replenishment strategies, and ensuring consistent product availability to support operational and customer demand. The Buyer evaluates vendor performance, monitors lead times, resolves supply issues, and ensures accuracy in product dating and warehouse receiving practices. Familiar with standard concepts, practices, and procedures within a buyer’s role. Relies on experience and judgment to plan and accomplish goals to perform a variety of tasks.

Owns the full purchase order lifecycle including PO creation, confirmation, tracking, delivery management, discrepancy resolution, and closure. Works under general supervision. A certain degree of creativity and latitude is required.

• Source, evaluate, and select suppliers based on quality, cost, delivery, and service.
• Negotiate pricing, terms, and contracts with vendors to secure favorable agreements.
• Issue purchase orders and ensure accuracy of order details (pricing, quantities, specs).
• Monitor order status and expedite or delay shipments when necessary.
• Manage supplier relationships and resolve issues related to quality, delays, or invoicing.
• Identify opportunities for cost reduction and efficiency improvements.
• Work closely with production, sales, and finance teams to understand purchasing requirements.
• Ensure purchases follow company policies, budget guidelines, and regulatory requirements.
• Evaluate supplier compliance with quality standards and certifications.
• Monitor and evaluate supplier performance using KPIs.
• Maintain purchasing data within ERP or other procurement systems.
• Reviews requisitions and process in a timely manner.
• Contacts vendors with discrepancies with quantity and quality.
• Interfaces with all departments and resolves problems and issues as necessary.
• All other duties not previously mentioned, as needed and required by the company.

• High School Diploma/GED, Bachelor’s Degree in Supply Chain Management, Finance, or Accounting a plus.
• Minimum of five years’ experience in similar positions within Supply Chain for a Distributor or Wholesale operation.
• Strong demand planning, forecasting and organizational skills with a proactive approach.
• Advanced ability in Microsoft Excel, and forecasting & replenishment technology such as Stock Trim or similar.
• Skilled in process workflows and maintaining attention to detail throughout the procurement process.
• Excellent verbal and written communication with a strong business acumen and tactful approach.
• Adept in building and maintaining productive relationships with suppliers and collaborators and upholding high standards of customer service.
• Well versed in shipping software for UPS and USPS.
• Capable of independent work and team collaboration.
• Conducts self with a high degree of integrity, accountability, and positive influence.

• Consistent ability to utilize hands and fingers to perform tasks as necessary for job duties, which may include operating machinery, computer tools and equipment, handling materials, and typing (8+ hours per day).
• Consistent capacity for visual acuity to monitor processes, examine materials and labels, and ensure quality standards are met (8+ hours per day).
• Consistently communicate in English utilizing both written and oral…