Event Coordinator, Non-Profit & Social Impact

Description

Reports to: Director of Development
Job Classification: Full-time Salary, Exempt

The Event Coordinator leads the strategy, planning, and execution of First Tee – North Florida’s fundraising events, ensuring each event is purposeful, well-managed, and directly connected to the organization’s mission and impact.

This role is responsible for end-to-end ownership of fundraising events—bringing together committee leadership, marketing and creative execution, donor stewardship, and post-event impact reporting. The Event Coordinator plays a key role in advancing revenue goals while strengthening relationships with donors, sponsors, volunteers, and the broader community.

• Plan, manage, and execute all fundraising events from concept through completion.
• Develop clear event strategies aligned with organizational revenue goals and mission impact.
• Create and manage comprehensive event timelines and checklists to ensure all milestones and deliverables are met.
• Coordinate and communicate with vendors, golf course staffs, and facility management teams to contract event spaces, coordinate logistics, and establish clear operational plans for seamless event execution.
• Create and manage event budgets, ensuring fiscal responsibility and goal alignment.
• Analyze event outcomes year-over-year and recommend improvements to drive growth in revenue, participation, and engagement.

• Lead event-specific committee meetings for each fundraising event.
• Prepare and distribute all committee materials, including agendas, timelines, progress reports, sponsorship updates, and action plans.
• Clearly assign action items with desired outcomes and deadlines to committee members to ensure accountability and momentum for pre-event support, planning, and maximize revenue generation.
• Serve as the primary point of contact an event logistics for committee members, board members, First Tee staff, and event volunteers.

• Oversee the development of all marketing and creative materials related to fundraising events, including digital promotions, print materials, on-site signage, sponsor recognition, and post-event communications.
• Collaborate internally to ensure all event messaging aligns with First Tee – North Florida’s brand, values, and storytelling priorities.
• Ensure each event clearly communicates its purpose and connection to First Tee programs and youth impact.
• Manage chapter social media profiles, including content creation, scheduling, and engagement. Experience with Meta Business Suite preferred but not required.
• Develop and maintain a strategic social media content calendar aligned with the chapter’s annual fundraising and event plan, maintaining a purposeful posting cadence across Facebook, Instagram, and Linked In.

• Develop and implement fundraising strategies to meet or exceed event revenue goals.
• Manage sponsorship outreach, invoicing and fulfillment.
• Oversee live and silent auction item procurement and track all event-related donation details.
• Build and maintain strong relationships with donors, sponsors, community partners, and volunteers connected to events.
• Ensure accurate processing and recording of all event gifts in the donor database / CRM.

• Ensure timely and meaningful acknowledgment of all donors, sponsors, attendees, and volunteers.
• Communicate how event funds are utilized by sharing clear impact updates tied directly to First Tee – North Florida programs and youth served.
• Support a culture of gratitude, transparency, and long-term donor engagement.

• Prepare well-written briefing materials, strategy documents, and summaries related to fundraising events.
• Manage event-related databases, reporting, and tracking tools.
• Become proficient in all chapter technology platforms.
• Comply with all First Tee – North Florida policies, procedures, and safety standards.
• Model First Tee core values and adhere to the First Tee Code of Conduct.
• Perform other duties as assigned.

• Bachelor’s degree…