Staff Accountant

Job Description

Job Description

DEFINITION :
Performs a variety of routine and recurring accounting functions to support the accuracy and integrity of the Airport Authority’s financial records; may also include assisting with payroll, procurement, and grant management.

EXAMPLES OF DUTIES :
Leads the Airport’s Accounts Receivable functions to include coordination with tenants and Airport leadership. Prepare and issue monthly invoices, ensuring accurate and timely billing for tenant lease, concession, fuel, and other agreements. Record payments, maintain AR aging, and follow up on delinquent accounts.

Leads the Airport’s Accounts Payable functions to include coordination with vendors and Airport leadership. Prepare and process vendor invoices, ensuring proper coding, authorization, and documentation. Prepare weekly check runs and ACH payments. Reconcile vendor statements and follow up on outstanding issues. Prepares monthly sales tax return filings. Prepares year end 1099 reporting.

Lead the Airport’s Payroll functions, ensuring the highest level of integrity and accuracy. Gathers and audits all timekeeping data, resolving related issues. Process bi-weekly and special payrolls. Ensure compliance with federal, state, and local payroll wage and hour laws as well as the Airport’s policy. Process payroll journal entries and reconcile liability accounts for accuracy. Process all FRS related activities to include monthly earnings reporting.

Lead the Airport’s Procurement functions to include preparing and managing Requests for Quotes (RFQs), Invitations to Bid (ITBs), and Requests for Proposals (RFPs), ensuring compliance with Florida statutes FAA and FDOT funding conditions and Airport procurement policies. Review and validate purchase orders, contracts, and vendor invoices to ensure proper authorization, budget availability, and compliance with procurement thresholds. Maintain procurement related financial records in an audit ready and public records compliant format.

Coordinate with engineers and project managers to ensure grant funded projects follow required procurement and documentation standards. Prepare and maintain grant compliance reporting, reimbursement schedules, and supporting documentation.

Other general accounting functions may include preparing journal entries, monthly balance sheet reconciliations, maintaining schedules for accruals, prepaids, and other recurring entries. Preparing monthly bank and credit card reconciliations and daily monitoring of all cash activities. Assist with month-end and year-end closing processes to include preliminary financial statements. Support internal and external audit activities by preparing schedules, reconciliations, and related supporting documentation, ensuring financial documentation is completely accurate and defensible.

Participate in process improvement initiatives and establishing and/or modifying internal control procedures and Airport policies. Manages and assists with other related duties or special projects.

REQUIRED QUALIFICATIONS :
Bachelor’s degree or equivalent experience required in accounting, to include experience in payroll, sales tax filings, accounts receivable and accounts payable. Five years of progressively responsible accounting and finance related experience. Knowledge and understanding of accounting principles and processes. Understanding of GAAP and GASB principles. Knowledge of fuel inventory tracking. Proficient with Quick Books Online Advanced. Strong Excel skills (pivot tables, VLOOKUPS, reconciliations).

PREFERRED QUALIFICATIONS :
Previous experience at an airport or in a government setting. AAAE CM (Certified Member) or ACE Airport Finance (Airport Certified Employee) or education in progress. Experience with fund accounting or governmental accounting standards. Proficient knowledge of FRS website, rules and regulations. Quick Books Certified User or Pro Advisor. Experience with procurement. Experience with grant accounting to include federal and state reporting.

DISCLAIMER :
The examples above are illustrative and not intended to describe every function which may be performed by this job class. All duties performed will be in conjunction with Airport leadership. The omission of specific duties does not preclude management from assigning duties not listed, if such duties are a logical assignment to the position