Bookkeeper

Our client, a growing commercial construction company located in Chicago’s western suburbs, is seeking an experienced Bookkeeper to support its day-to-day accounting operations.

This position will be responsible for maintaining accurate financial records, processing accounts payable and receivable, reconciling accounts, supporting project-related accounting and assisting with month-end activities. The ideal candidate is organized, detail-oriented and comfortable working independently in a fast-paced environment.

• Process vendor and subcontractor invoices accurately and timely.
• Match invoices to purchase orders and subcontract agreements.
• Track retainage and subcontractor payments.
• Verify lien waivers, certificates of insurance and required vendor documentation.
• Prepare weekly check runs and electronic payments.

• Generate customer invoices and progress billings.
• Monitor collections and follow up on outstanding receivables.
• Record customer payments and deposits.
• Maintain accurate customer account records.

• Process employee timesheets and payroll information.
• Assist with certified payroll reporting and prevailing wage requirements.
• Maintain payroll records and employee documentation.
• Coordinate payroll information with third-party payroll providers as needed.

• Perform bank and credit card reconciliations.
• Record journal entries and maintain general ledger transactions.
• Assist with monthly and year-end close activities.
• Maintain fixed asset and equipment records.
• Maintain organized accounting records and supporting documentation.

• Assist with financial and job cost reporting.
• Support Project Managers with cost tracking and project documentation.
• Maintain vendor files and W-9 records.
• Assist with audit, tax and insurance requests.
• Ensure compliance with established accounting procedures.

• 3+ years of bookkeeping or accounting experience.
• Construction accounting experience required.
• Experience with accounts payable, accounts receivable and account reconciliations.
• Familiarity with construction-related processes such as job costing, progress billing, retainage, lien waivers and subcontractor payments.
• Experience supporting payroll; certified payroll and/or prevailing wage exposure preferred.
• Proficiency with Microsoft Excel and accounting software.
• Strong attention to detail, organization and reconciliation skills.
• Associate degree in Accounting, Business Administration or related field preferred; equivalent experience will be considered.