Listing Coordinator

Salary: $55,000 to $60,000 / Year

Job Type: Direct Hire

• medical
• dental
• vision
• 401(k)

Addison Group is partnering with a growing organization in St. Charles that is seeking a highly organized Listing Coordinator to join its team. This direct hire opportunity is ideal for an administrative professional who thrives in a fast-paced environment, enjoys managing multiple deadlines, and has a strong attention to detail.

The Listing Coordinator will oversee the administrative and operational aspects of transactions from contract through closing. This role serves as a liaison between clients, agents, lenders, title companies, and other stakeholders to ensure all documentation, deadlines, and compliance requirements are met. The ideal candidate is proactive, detail-oriented, and excels at providing exceptional customer service.

• Coordinate transactions from contract execution through closing.
• Manage transaction timelines, ensuring all deadlines and milestones are met.
• Prepare, review, and maintain transaction files for accuracy and compliance.
• Communicate with clients, agents, lenders, title companies, attorneys, and vendors throughout the transaction process.
• Track required documentation and obtain signatures as needed.
• Schedule inspections, appraisals, closings, and other transaction-related appointments.
• Maintain accurate records within transaction management systems and CRM platforms.
• Resolve administrative issues and proactively communicate updates to all parties.
• Provide exceptional customer service while ensuring a smooth transaction experience.
• Assist with additional administrative and operational projects as needed.

• 2+ years of transaction coordination, real estate administration, or related administrative experience.
• Experience supporting real estate transactions or working in a real estate, mortgage, title, or legal environment preferred.
• Proficiency in Microsoft Office Suite and experience with CRM or transaction management software is a plus.
• Strong organizational skills with the ability to manage multiple transactions simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and strong problem-solving abilities.
• Ability to work independently while collaborating effectively with internal and external stakeholders.