Accounting Specialist; AR & AP

Company Background

Since our founding in 1883, Ultra Source has served the processing and packaging equipment needs of thousands of companies worldwide in the meat and poultry, seafood, produce, dairy and related industries. Our comprehensive offering includes hundreds of products that enable us to custom tailor equipment solutions that meet the production line objectives, labor goals, budget constraints and brand image of our customers.

Provide support for Accounts Receivable and Accounts Payable functions.

• Monitor Accounts Receivable aging and follow up via phone, email and mail on outstanding or overdue accounts in a professional manner
• Record comments regarding the status of outstanding balances within the A/R system
• Engage the sales team as needed in collection efforts. After all internal effort has been made, provide supporting detail for an external lawyer to assist.
• Mail/Email customer statements and invoices as needed
• Assist with daily cash posting of customer account payments
• Monitor and classify emails in Accounts Payable and Accounts Receivable inboxes
• Reconcile vendor statements, research and obtain outstanding invoices
• Assists employees, vendors, and customers with questions related to Accounts Receivable and Accounts Payable
• Cross train to fill in for team members’ absences
• Other duties as assigned

• Associate’s degree in accounting, or at least 2 years of relevant work experience
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Outlook, Excel, and Word
• Experience with Microsoft Dynamics or similar ERP system a plus
• Fluency in Spanish a plus but not required

Must be able to fulfill all essential job functions in a consistent state of alertness and in a safe manner. While performing the duties of this job, the employee is required to sit, talk, listen and frequently use hands to finger, handle, type, and feel. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

The work environment is usually quiet and is climate controlled.