Accounts Payable Specialist

Accounts Payable Specialist

St. Charles, MO

Job Description

The Accounts Payable Specialist validates, reconciles, codes, and processes invoices for raw materials, freight, and general expenses using a three-way match process while ensuring proper approval controls. This role reviews vendor payment agreements, assists with cash requirements and forecasts, monitors company credit card usage, and resolves issues related to invoices and purchase orders. The position requires strong accounting knowledge, advanced Excel skills, and experience working with computerized financial and ERP systems.

Responsibilities

+ Validate, reconcile, code, and enter invoices for raw materials, freight, and general expenses using a three-way match process while monitoring approval controls.

+ Calculate and apply accurate conversions for weight and currency when processing invoices.

+ Review and monitor vendor payment agreements to ensure correct discounts, payment terms, contracted rates, and end dates are applied.

+ Assist in preparing and analyzing cash requirements and forecasts to support financial planning and payment scheduling.

+ Monitor usage of company credit cards and process related transactions in a timely and accurate manner.

+ Investigate and resolve issues associated with the processing of invoices and purchase orders, including discrepancies and matching problems.

+ Collaborate with internal stakeholders and vendors to clarify invoice details, resolve payment questions, and maintain positive working relationships.

+ Maintain accurate and organized accounts payable records in accounting and ERP systems.

+ Use Microsoft Excel and other Microsoft Office tools to prepare reports, perform reconciliations, and support accounts payable analysis.

Essential Skills

+ Proven experience as a seasoned Accounts Payable Specialist or in a similar accounting role.

+ Strong knowledge of accounts payable processes, invoicing, invoice processing, and three-way matching.

+ Bachelor's Degree in Business, Accounting, or Finance, or an Associate's Degree combined with relevant experience.

+ Excellent oral and written communication skills, with the ability to interact effectively with internal teams and external vendors.

Additional

Skills & Qualifications

+ Experience working with SAP or similar ERP platforms in an accounts payable or accounting environment.

+ Ability to manage multiple priorities and deadlines in a fast-paced setting.

+ Strong problem-solving skills to investigate and resolve invoice and purchase order issues.

+ Comfort with handling currency and weight conversions in an international or complex purchasing environment.

+ Ability to prepare and support cash requirement and forecast reporting.

+ Capability to work both independently and collaboratively within a finance or accounting team.

Work Environment

This role requires working in the office five days a week during the training period, providing opportunities for hands-on learning and close collaboration with the finance and accounting team.

Job Type & Location

This is a Contract position based out of Saint Charles, MO.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability
- Health Spending Account (HSA)  - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Saint Charles,MO.

Final date to receive applications

This position is anticipated to close on Jul 18, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human…