Utilities Right of Way Document Specialist - St. Charles, MO

Location: St. Charles, MO (candidate will have the flexibility to work out of their home office but must reside within a 1‑hour commute of ORC's St. Charles, MO office)

Schedule: Full‑time, Exempt | Report to ORC's St. Charles, MO office weekly

Please note, this project is still in the proposal stage. We anticipate hearing about award of work by March 2026.

The Right Work. The Right People. The Right Culture. Right of Way is where infrastructure meets innovation – shaping roads, utilities, and communities for the future. At ORC, we offer more than a job – we offer purpose, stability, and growth. You'll join a team that values collaboration, workplace flexibility, and long‑term opportunity.

• Competitive base pay: $26–$32 per hour
• Health, dental, and vision benefits
• 401(k) with company match and disability coverage
• Paid time off, sick time, and holidays
• Tuition reimbursement and professional training
• Recognition programs and growth opportunities
• Free Calm membership for you and up to five others

• Partner with Project Managers, Assistant Managers and ROW agents in day‑to‑day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files.
• Draft introduction letters, develop offer packages, prepare scopes, and conduct market data studies.
• Review and check documentation for accuracy and perform final internal quality control of documents and filing of original documents in the right of way records system.
• Prepare, review, track, mail and maintain Right‑of‑Way acquisition documents.
• Ensure a successful project close‑out.
• Schedule and coordinate project‑related meetings, including preparation of agendas, minutes and distribution of materials.
• Maintain and update project databases, spreadsheets and electronic filing systems for quick retrieval of information.
• Assist with invoice preparation, expense tracking and basic project financial reporting as directed by project leadership.
• Handle client correspondence, phone calls and emails with professionalism and timely follow‑up.
• Support onboarding of new project team members by ensuring access to systems, supplies and project documentation.
• Monitor deadlines and deliverables to keep project teams on schedule.
• Assist with records‑retention compliance, including scanning, archiving and destruction of files per company policy.

• Works efficiently and effectively under tight deadlines
• Can prioritize and balance multiple tasks
• Demonstrates strong organization and planning skills
• Is analytical, detail‑oriented, and eager to learn
• Has excellent written and verbal communication skills
• Thrives in a fast‑paced administrative setting
• Provides strong customer service experience
• Can adapt to new systems and software environments

• Minimum of one (1) year of experience in a document specialist, document control, records management, or administrative role.
• Experience supporting regulated environments (legal, government, construction, healthcare, finance).
• Minimum of one year of technical documentation preparation.
• Proficiency with MS Office Suite, specifically Excel and Word, Dropbox or equivalent.
• Must have an iOS or Android smartphone to access ORC's systems.
• Valid driver’s license.

Relocation is not provided.

Make your mark on projects that matter. Apply now to join a supportive team that invests in your future.

Our job titles may span more than one career level. Compensation for this position is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for benefits and employee travel reimbursements.

ORC is one of America’s most respected right‑of‑way acquisition firms. Our services not only include providing outsourced right‑of‑way services to public agencies, but also electric transmission, oil and gas pipelines, fiber optic, and sewer and water infrastructure. We are excited to be part of the renewable energy forefront for wind and solar projects.

Employees must avoid any…