Administrative & Accounting Coordinator

Are you friendly, outgoing and eager to help customers have an amazing experience?

Are you organized and forward thinking and enjoy a fast paced work environment?

Are you frustrated with the same old routine and looking for more variety and autonomy?

SNL Painting is seeking a detail-oriented Administrative & Accounting Coordinator to manage core financial processes and support sales intake operations. This role ensures clean books, timely invoicing, consistent accounts receivable follow-up, accurate payroll processing, and organized administrative systems. This is a hybrid position, some time required to be present in our St. Charles, MO office and some work to be done at home.

• Answer Phones and direct calls to the appropriate person or department.
• Process all inbound requests for estimates via phone, online, e-mail, and schedule sales appointments.
• Support Senior Estimators as needed.

• Create and send deposit, progress, and final invoices.
• Monitor accounts receivable and follow up on overdue balance.
• Maintain vendor records and manage accounts payable.
• Ensure receipts are properly captured and coded in Quick Books Online.
• Review and process payroll, including PTO tracking.
• Prepare weekly financial reporting (AP, AR, cash position).
• Maintain written SOPs for recurring financial processes.

• You have a cheerful and comfortable verbal communication style especially on the phone.
• You are persistent and have the ability to finish tasks despite challenges or resistance.
• You have a preference for maintaining and establishing an organized workplace.
• You enjoy compiling, confirming, and organizing information.
• You are able to see challenges and create solutions.
• You are flexible and resilient despite frequent interruptions.
• You are comfortable working independently and autonomously.
• You treat others fairly, regardless of personal bias or beliefs.

• 3+ years Quick Books Online experience.
• 3+ years bookkeeping or accounting experience.
• Strong attention to detail and process discipline.
• Comfortable communicating professionally by phone and email.
• Secure in learning and using cloud-based software tools.
• Ability to work independently and manage recurring responsibilities.
• Ability to pass a background check.

• 40 hours per week
• This is a hybrid position, some time required to be present in our St. Charles, MO office and some work to be done at home.

• 8:00-4:00 required

• $52,000-$60,000 per year

• 10 Days PTO
• 7 Holidays Paid
• Health Insurance Contribution towards company plan

Since 2003, SNL Painting, Inc has delivered interior painting and exterior painting for general contractors, homeowners, and commercial clients with high standards of quality and service. Our continued growth stems from our engaged and experienced team and a culture of quality, self improvement, and respect. We care about each other and our clients and enjoy an excellent reputation as a result.