Civil Process Clerk​/Sheriff

Position: CIVIL PROCESS CLERK / SHERIFF
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JOB OVERVIEW:
The purpose of this position is to process various forms of legal documents; provide assistance to the general public, legal community, and courts as needed; perform data validation and entry of cases, determine fees to be charged, and complete Sheriff returns for court files. This position acts under the supervision of the Senior Clerical Supervisor.

RESPONSIBILITIES:

* Uses a high level of understanding of legal terminology to process a high volume of court documents with varying service timelines and service requirements in accordance with the Missouri Supreme Court Rules and the Missouri Statutes.

* Utilizes the County Assessor's site, USPS site, and the Secretary of State's site for address, business, and party verification, obtaining phone numbers to support successful service by the Deputy.

* Utilizes online Arc GIS map to Zone all service papers for entry into the computer database (Central Square).

* Verifies, updates, and enters a high volume of court papers into the computer database (Central Square), consisting of affidavits, body attachments, civil and criminal summons and subpoenas, dissolutions of marriage, Ex-partes, garnishments, judgment debtor exams, juvenile summons and subpoenas, landlord summons, motions to modify, notices, show cause orders, probate hearings, protection orders, small claims, unlawful detainers, mental health orders, writs and other various legal documents for local, out of County and out of state court cases.

* Open, sort, distribute, and process mail, verifying service address is within our legal jurisdiction and appropriate service fees are enclosed, returning mail, improper or missing items, or where service timelines have expired.

* Sorts court papers by court date to prioritize processing and ensure timelines and service guidelines are met.

* Reviews, sorts, and files original court documents into service files pending completion of service.

* Reviews deputies' returns of service, ensuring completion and proper service in accordance with Missouri Supreme Court Rules and Missouri Statutes, seeking completion, clarification, or corrections as needed.

* Prepares service cover sheets for deputies on all court cases, calculating the service fees assessed, determining, and logging the service expiration date.

* Verifies, scans, and attaches original Court documents with generated and prepared Service Returns into the computer database (Central Square), accessing the Missouri Courts online e-filing system (MO Casenet) to e-File returns of service for all Missouri Courts and mails completed documents, as required or necessary.

* Prepares affidavits of foreign service, memos, and billing statements as required, scanning and attaching documentation into the computer database system (Central Square).

* Communicates with courts, attorneys, legal staff, plaintiffs, defendants, law enforcement, and persons as necessary.

* Assists the general public, legal community, and customers via phone, email, or in person regarding service fees, status of service, and other general questions and inquiries, providing procedural information when necessary.

* Maintains a secure work area, ensures visitors sign in/out of the Visitor Log, and are escorted throughout the office in accordance with department policy.

* Maintains the Customer log at the lobby window, documenting all assistance, deliveries, service paper pick-ups, and drop-offs.

* Assists in-person customers, accepting service paperwork and service fee monies in the form of cash, check, and debit/credit card transactions, issuing book receipts.

* Assists the department Account Clerk as a second-party check, verifying the weekly Civil Process petty cash count.

* Performs inquiries and enters and validates all information in the Missouri Uniform Law Enforcement System (MULES) and the Regional Justice Information Service (REJIS).

* Receives and verifies all Expartes, Child Orders of Protections, Full Orders of Protection, and Notice of Hearings in the MULES, REJIS, and NCIC systems; enters all protection orders received for service from various courts and law enforcement agencies according to Missouri state law.

* Modifies MULES/REJIS/NCIC entries.

* Enters a high volume of data pertaining to inquiry results.

* Tracks and logs all Exparte/Protection Order transactions on an Excel spreadsheet, ensuring completion/compliance.

* Uses Adobe Pro to consolidate all MULES/REGIS Exparte/Protection Order transactions into one "packed" electronic record.

* Attend meetings and training sessions as required.

* Performs other duties as assigned.

REQUIREMENTS:

* Education

* General/technical high school diploma or GED equivalent

* Certifications

* MULES/REJIS certified (can be obtained after hire).

* Job Experience.

* 1-2 years of experience in data entry, word processing, and typing.

* Knowledge, Skills, and Abilities

* Training and/or experience in basic office practices. Knowledge/skills in assisting the public. Previous clerical experience in a law…