Administrative Support – Part Time

Administrative Support – Part Time

The purpose of this position is to provide records management, administrative, and customer service support under the supervision of the City Clerk.

Essential Duties and Responsibilities

• Answer incoming calls and provide assistance to the public, including directing inquiries to appropriate City departments or other government agencies as needed.
• File records, including creating and maintaining color-coded filing systems.
• Sort and distribute incoming mail for Clerk's Department and Council members.
• Prepare Council Chambers and conference rooms for Council Meetings.
• Process accounts payable for the City Council and City Clerk's Department, including requisitions, purchase orders and invoice payments.
• Provide general administrative support for election-related activities as needed.
• Assist the City Clerk's Department with records management projects.
• Order and maintain office supplies for City Clerk's Department.

Minimum Training and Experience Required to Perform Essential Job Functions

• High school diploma or equivalent
• Three years municipal clerical experience preferred
• Proficient with all products in the Microsoft office suite and become proficient, within six months, with departmental or enterprise software packages used by the City of St. Charles