Data Processor, Operations

Data Processor, Operations

Division:
Fiscal Affairs

Evaluation Group:
Staff

FLSA Status:
Non-Exempt

Reports To:

Assistant Vice President, Procurement and Operations

Positions Supervised: n/a

Job Summary

The data entry processor is responsible for processing all financial transactions on behalf of all departments within Campus Operations as well as providing administrative support to Directors, the Assistant Vice President, Associate Vice President, and Senior Vice President. This position will also manage and support minor requisitions for the campus.

Essential Job Functions and Performance Indicators

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

• Processes departmental expense reports which include compiling purchases, attaching receipts, and assigning expenditures to the applicable cost center within Campus Operations.
• Manages petty cash fund
• Processes requisitions, supplier contracts, new supplier requests, supplier invoice requests, and requests for invoices for all departments within Campus Operations
• Maintains and updates the status of all open financial transactions
• Supports procurement-related activities by coordinating and processing university beverage and catering orders
• Reviews and processes University purchase requisitions of $1,000 or less

Service Excellence

• Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
• Models, supports, and holds others accountable to the University's values
• Provides timely customer support for daily operations inquiries

Communication, Teamwork and Collaboration

• Serves as the initial contact for all guests of Campus Operations
• Communicates and coordinates with Directors on administrative tasks and financial transactions
• Communicates with University stakeholders on matters regarding minor purchases

Job may require other duties as assigned.

Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.

• Bachelor's degree
• One (1) to three (3) years of administrative support, data entry, accounts payable, procurement, or related office experience
• Experience with Workday Finance, preferred

Knowledge, Skills, and Abilities – May be representative, but not all inclusive, of the knowledge, skills, and abilities necessary to perform this job competently.

• Demonstrated ability to collaborate effectively with individuals from diverse communities and cultures
• Strong diligence, attention to detail, and critical thinking
• Microsoft Office Suite and database systems experience
• Highly organized and able to work on multiple tasks simultaneously
• Effective organizational and interpersonal skills including written and verbal communication

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job's functions. Please  to view Lindenwood University's flexible work designation descriptions.

• General office setting
• Fully On-Ground

Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to work effectively at a computer for up to eight hours daily
• Ability to sit for extended periods of time
• Regular attendance is a necessary and essential function

Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.