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Executive Assistant to Chief Academic Officer ( 1 year only
Job in
Saint Charles, St. Charles County, Missouri, 63302, USA
Listed on 2026-08-09
Listing for:
Francis Howell School District
Contract
position Listed on 2026-08-09
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration, Clerical
Job Description & How to Apply Below
Position Type:
Secretarial/Clerical/Administrative Assistant
Date Posted:
8/7/2026
Location:
Administration
Closing Date:
08/17/2026
   Additional Information:
Show/Hide
Hours:
8:00 am - 4:30 pm
Salary: $21.42
Reports To:
Chief Academic Officer
About Us
The Francis Howell School District (FHSD) is committed to providing a collaborative, innovative, and supportive work environment where employees are empowered to make a positive impact on students, staff, and the community. We are seeking a highly organized, professional, and detail-oriented Executive Assistant to provide exceptional administrative support to the Chief Academic Officer and help ensure the efficient operation of the Academic Services Department.
Job Summary
The Executive Assistant to the Chief Academic Officer provides high-level administrative and confidential support while coordinating department operations, managing projects, maintaining records, and serving as a key communication resource for the Academic Services Department. This position plays a vital role in supporting instructional initiatives, department programs, and administrative functions while ensuring efficient and effective daily operations.
Key Responsibilities
* Provide comprehensive administrative support to the Chief Academic Officer, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling confidential correspondence.
* Attend department meetings, professional development sessions, principal meetings, and other assigned meetings to gather, document, and communicate information.
* Compile and analyze data from a variety of sources, including budgets, personnel records, reports, and work orders, to support administrative, financial, and legal requirements.
* Coordinate department projects, meetings, in-service events, curriculum guides, and other academic initiatives to ensure timely completion.
* Maintain accurate manual and electronic records, including budget information, employee data, reports, and historical documentation.
* Monitor department activities such as purchase orders, work orders, mileage requests, and other operational processes to ensure deadlines are met.
* Prepare correspondence, agendas, meeting minutes, reports, presentations, curriculum guides, and other department documents.
* Process department documents, including requisitions, travel reimbursements, work orders, newsletters, and timekeeping records.
* Procure office supplies and instructional materials to support department operations.
* Reconcile assigned budget accounts and maintain accurate financial records.
* Represent the Chief Academic Officer when appropriate by communicating information and coordinating departmental needs.
* Research policies, procedures, and current educational practices to provide information and recommendations.
* Respond professionally to inquiries from administrators, staff, parents, students, community members, and outside agencies.
* Schedule meetings, appointments, conferences, and travel accommodations for the Chief Academic Officer.
* Train and support new administrative assistants and other personnel on district policies, procedures, and office processes.
* Perform other duties as assigned to support the efficient operation of the Academic Services Department.
Minimum Qualifications
Education
* Associate degree or vocational training in a related field required.
* Additional coursework in business, office administration, or education is preferred.
Experience
* Job-related administrative experience with progressively increasing levels of responsibility is required.
* Experience supporting executive-level administrators is preferred.
Knowledge, Skills, and Abilities
* Strong knowledge of office procedures, grammar, punctuation, and business telephone etiquette.
* Proficiency with Microsoft Office Suite and standard office technology.
* Ability to prepare and maintain accurate records and reports.
* Excellent organizational, communication, and multitasking skills.
* Ability to prioritize work, manage multiple deadlines, and adapt to changing priorities.
* Ability to work…
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