Police Service Officer – Records Specialist

Job Title:

Police Service Officer – Records Specialist

Department:
Police Department

Posting Date:
July 31, 2026

Closing Date for Resumes/Applications:
Open Until Filled

Starting Salary: $44,866.51/ Annually

Benefits:
Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA;
Retirement (Lagers L-6) and Deferred Compensation programs;
Paid Vacation;
Paid Holidays;
Employee Assistance Programs and Educational Benefits.

Exempt/Non-exempt:
Non
- Exempt

Status:
Full Time

The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.

• Process all reports, either through electronic means or paper copies.
• Make copies of various documents.
• Provide copies of reports to government agencies, the general public, and insurance companies.
• Conduct record checks for government agencies and individuals.
• Research files for requested information.
• Maintain forms and documents pertaining to the police department.
• Make bank deposits and balance cash drawer related to report fees.
• Order, stock, and maintain office supplies.
• Answer phones, respond to phone inquiries, forward calls as necessary.
• Make s and maintain related records.
• Maintain records and issue invoices related to false alarm billing.
• Computer entry of data related to municipal summonses, traffic tickets, and parking tickets.
• Collect and process report data related to Uniform Crime Reporting (UCR) or Incident Based Reporting System (IBRS).
• Process arrest booking documents.
• Process solicitor permit applications, fingerprint applicants, and issue permits.

• High school diploma or equivalent or any combination of education and experience that provides equivalent knowledge, skills and abilities. Vocational/technical training in records management preferred.

• Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards. Ability to compare, count, differentiate, measure, assemble, copy, record and transcribe data and information. Ability to classify, compute and tabulate data.

• The office environment is typical with no unusual requirements. Some travel between locations is required.

The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify