Accounting Coordinator

Accounting Coordinator

Location:

Administrative Office - 3113 Innovation Drive, St. Cloud, FL

Schedule:

Monday–Friday, 8:00 a.m.–5:00 p.m. Hybrid

Schedule:

Remote Monday and Friday; in office Tuesday–Thursday

Employment Type:

Full-time

Pay: $21.00 per hour, depending on experience

Classification:
Non-exempt

Reports to:

Director of Finance

Build Your Accounting Career—With Two Remote Days Each Week

Do you enjoy bringing order to the details, solving small accounting mysteries, and making sure nothing falls through the cracks? The Transition House is looking for a dependable and detail-oriented Accounting Coordinator to support our day-to-day accounting operations. This entry-level opportunity offers hands-on experience with Accounts Payable, Accounts Receivable, corporate credit-card administration, and general accounting—all while contributing to an organization with a meaningful community mission.

You will also enjoy a consistent hybrid schedule that offers the best of both worlds:

• Monday and Friday:
  Work remotely
• Tuesday through Thursday:
  Collaborate with the team in our St. Cloud administrative office
• Regular hours:
  Monday through Friday, 8:00 a.m.–5:00 p.m.

You do not need to know everything on day one. We are looking for someone with a solid accounting foundation, a willingness to learn, and the follow-through to keep financial information accurate, organized, and moving forward.

• Strong attention to detail and accuracy. You take pride in getting the numbers and documentation right.
• A positive, solutions-oriented attitude. When something does not look right, you help figure out the next step.
• Strong organization and follow-through. You can manage deadlines, track outstanding items, and close the loop.
• Working knowledge of Accounts Payable or accounting processes. You understand the basics and feel comfortable learning new accounting systems.
• Clear, collaborative communication. You work well with teammates, vendors, customers, and program contacts.

Keep Accounts Payable Moving

• Receive, organize, review, and process vendor invoices.
• Enter bills and routine transactions into Quick Books Online and related systems.
• Confirm that invoices contain the required documentation, approvals, and coding information.
• Maintain vendor records, including Forms W-9 and insurance documentation.
• Communicate with vendors about invoice status, missing information, discrepancies, and payment questions.
• Review vendor statements and help identify missing invoices, duplicate charges, credits, and unresolved balances.
• Prepare payment batches for review and authorization.
• Maintain organized electronic records that are ready for audits and compliance reviews.

Support Corporate Card Administration

• Review  and Divvy transactions for receipts and required documentation.
• Follow up with cardholders regarding missing receipts or incomplete transaction descriptions.
• Assist with transaction coding, class and location assignments, document uploads, and Quick Books Online synchronization.
• Help identify unusual transactions or documentation gaps for accounting review.
• Assist with monthly corporate credit-card reconciliation and cardholder administration.

Help Manage Accounts Receivable

• Prepare or enter customer invoices as assigned.
• Record routine receipts and maintain supporting documentation.
• Assist with Accounts Receivable aging reviews.
• Communicate professionally with customers and program contacts about routine balances or missing documentation.
• Help research unapplied receipts, credits, and account discrepancies.

Pitch In Across the Accounting Team

• Enter routine transactions and match bank-feed activity using established coding guidance.
• Organize and upload accounting documentation to Quick Books Online and…