Project Coordinator

Project Coordinator:
Supporting Seamless Project Execution

Are you a detail-oriented, highly organized professional who thrives in a fast-paced construction environment?

Join Ben's Structural Fabrication as a Project Coordinator, where you'll play a critical role in supporting project management across all phases of construction and development projects. In this role, you'll help ensure projects run smoothly by managing documentation, tracking schedules, supporting compliance requirements, and facilitating clear communication between internal teams and external partners.

This position is ideal for someone who enjoys coordinating multiple priorities, maintaining accurate records, and supporting successful, on-time, and compliant project delivery.

Who We Are

Ben's Structural Fabrication, located in Waite Park, Minnesota, is a locally owned and family-run fabrication company specializing in high-quality structural steel solutions. With a strong commitment to craftsmanship, teamwork, and community values, we take pride in delivering durable, reliable products built with integrity. Our team is dedicated to supporting customers, investing in our employees, and upholding the tradition of excellence the "Built by Ben's" name represents.

What You'll Do

As a Project Coordinator, you will provide essential administrative and coordination support throughout the full project lifecycle, including:

• Project Lifecycle Support: Support projects from bidding through execution and close-out by coordinating multiple concurrent projects, prioritizing tasks, tracking deliverables, and supporting timely and accurate project completion.
• Documentation & Controls Management: Manage, track, and maintain critical project documentation including RFIs, submittals, change orders, COIs, pay applications, contracts, drawings, specifications, correspondence, and project logs-ensuring accuracy, version control, transparency, and audit readiness.
• Systems & File Management: Organize and maintain project files, logs, and reports within digital platforms such as Bluebeam, SharePoint, Procore, Autodesk, and Tekla; assist with data entry, dashboard maintenance, tracking, and close-out documentation including warranties and turnover packages.
• Schedule & Risk Tracking: Track project schedules, milestone dates, and action items; monitor progress, identify potential conflicts or delays, and escalate risks or changes to Project Managers as needed.
• Financial & Compliance Support: Assist with cost documentation, change order tracking, and pay application support while maintaining accurate records aligned with project requirements.
• Collaboration & Communication: Work closely with Project Managers, internal departments, contractors, vendors, and clients to support alignment on schedules, deliverables, and documentation requirements; serve as a liaison to promote clear, timely, and professional communication.
• Meetings & Administrative Support: Attend project meetings as required, document and follow up on action items, maintain issue and change logs, and provide administrative support to Project Managers, including managing calendars and email inboxes with discretion and confidentiality.
• Additional Support: Provide backup support for front desk operations as needed and participate in team meetings, training sessions, and company events.

This is a full-time position. Work is typically performed Monday through Friday, 8:00 am - 5:00 pm, with flexibility as needed to support project and operational demands.

Why Join Us

At Ben's Structural Fabrication, we foster a culture built on teamwork, respect, and continuous improvement. As a member of our team, you'll have the opportunity to develop your skills, contribute to high-quality projects, and be part of a company that values craftsmanship and community.

We offer a competitive compensation and benefits package, which may include:

• Medical and dental insurance
• 401(k) plan with company match
• Generous paid time off and holidays
• Additional ancillary benefits

Pay Transparency Statement

In accordance with pay transparency guidelines, the anticipated pay range for this position is $58,000 to $78,000. This range is an estimate and not a guarantee. Final compensation will be determined based on factors such as experience, qualifications, and role requirements. Eligible employees may also participate in company benefit programs, subject to plan terms and employment status.

Ready to Support Our Projects?

If you're ready to contribute to high-quality projects, support strong project execution, and grow your career in a stable and values-driven organization, we encourage you to apply today.

Required:

• High School Diploma or equivalent
• Minimum of five (5) years of project coordination or administrative experience
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office and digital document management systems

Preferred:

• Associate Degree or higher in Construction Management, Business…