Service Operations Administrator

The Service Operations Administrator supports the efficient delivery of services across client accounts by managing key administrative and operational workflows. This role is responsible for maintaining accurate records, coordinating equipment and resource changes, monitoring service platforms, and ensuring data is consistently up to date. The Service Operations Administrator supports daily business operations by managing label production and mailing workflows and processing ticket intake and setup.

• Account & Site Coordination:
  Maintain accurate records of client sites, equipment locations, and account configurations. Update site information as changes occur throughout the account lifecycle, including moves, additions, and other service events.
• Data Management:
  Populate and maintain required data fields during onboarding and ongoing account management. Ensure data integrity is sustained as organizational and equipment changes occur over time.
• Asset & Resource Tracking:
  Track and manage asset ownership assignments across client accounts. Update records proactively as personnel, organizational, or equipment changes are identified.
• Service Queue Monitoring:
  Monitor service management platforms for incoming requests, including account updates, equipment changes, and new project submissions. Triage and route items appropriately to ensure timely follow‑through and clear communication.
• Transactional Order Requests:
  Coordinate service requests—such as moves, additions, and redeployments—outside of scheduled projects. Manage these reactively, ensuring accurate documentation and cross‑functional alignment.
• Cost Center & Billing Data Maintenance:
  Perform ongoing updates to cost center records as organizational changes occur within client accounts. Ensure billing‑related data is accurate at all times to support reporting and invoicing processes.
• Reporting & Workflow Administration:
  Enter and maintain data across project management and reporting tools, keeping all records current and complete.
  • Support workflows that require parallel updates across multiple platforms to maintain team alignment and client visibility.
  • Update dashboards and visual reports—including charts and graphs—to reflect current data across all tracked metrics.
  • Build and maintain setup and tracking sheets in accordance with team and account requirements.
• Label Management:
  Generate, print, quality‑check, and prepare customer labels for mailing. Manage mailing workflows including batching, packaging, and shipment coordination.

• Associate degree and 2 years of experience or equivalent experience.

• Strong general administrative and clerical skills in a fast‑paced environment.
• Experience handling high‑volume document processing, label generation, and mailing workflows.
• Ability to work independently with minimal supervision once trained.
• Strong data entry and record‑keeping skills with a high degree of accuracy.

• Experience with service management or ticketing platforms (e.g., Service Now or similar).
• Proficiency with reporting and project tracking tools/software, including dashboard and data visualization features (e.g., Smart Sheet or similar).

$20.30 - $30.50 hourly