Office Specialist - Public Works Department

Position: Office Specialist I - Public Works Department
The St. Cloud Public Works Department is accepting applications for an Office Specialist I. The Office Specialist I is responsible for providing Department level administrative support, office organization and office management to the assigned department. This role plays a crucial part in ensuring the efficient operation of the department by maintaining accurate records, assisting with departmental budgets, and facilitating various administrative functions.

Responsibilities require considerable independent work, judgment, discretion, processing of operational and administrative work, and tactful communication with the public.

Key Responsibilities:

• Administrative Support:
  Provide admirative assistance, including managing schedules, screening calls, and handling confidential information.
• Data Management:
  Compile and analyze data from various sources to prepare reports, questionnaires, budgets, and other documents.
• Communication:
  Prepare correspondence, memoranda, reports, and invoices, utilizing various software packages and tools.
• Budget and Payroll:
  Assist in the administration of the departmental budget and payroll processes.
• Financial Management:
  Process invoices, incoming financials, purchase orders, track grant revenue and expenses, issue permits and manage donations and receipts.
• Problem Solving:
  Address and resolve questions or problems arising during daily activities.
• Media:
  Website and social media creation and management. Create graphs, charts, brochures, logos, and other materials for multiple departments and administration.
• Performs other work as required and assigned.

View the Position Profile

Schedule:
The work hours for this position generally are 8:00 - 4:30 p.m., and may be subject to after hours, evenings and weekends.

Benefits: The city is proud to provide a competitive healthcare package which includes single insurance premiums covered 100% by the employer and family covered 90%. The 2026 Family health insurance premiums are valued at an average of $33,253 annually. Many voluntary benefits, including disability and flexible spending accounts, are also offered. See benefit overview for more information on City benefits.

Retirement:
An excellent retirement pension plan is provided by the city through the Public Employee Retirement Association (PERA).

Paid Leave:
Information on vacation, sick leave, personal days, and holidays can be found in the applicable labor union contract.

How to Apply:
Send a fully completed application, cover letter and resume to the Human Resources Email.

To learn more about the City of St. Cloud community, visit the Community Profile

Qualifications

High School Diploma and one (1) year experience in an administrative support position, or similar, that requires independent thinking, accountability, judgement, and organizational awareness rather than routine clerical assignments.