Administrative Assistant

At Coborn's we're looking for an organized, detail-oriented Administrative Assistant to join our team! In this role, you'll provide essential administrative support that helps keep our facility operating efficiently each day. You'll serve as a key resource for leaders, employees, vendors, and internal partners by coordinating communications, maintaining records, processing orders and invoices, preparing reports, and supporting a variety of daily business operations.

This position plays an important role in ensuring accurate information, timely communication, and smooth coordination across multiple departments. The ideal candidate enjoys working in a fast-paced environment, is highly organized, communicates effectively, and takes pride in delivering outstanding customer service while supporting the success of the team.

• Serve as one of the primary points of contact for the facility, providing professional support to employees, vendors, and internal business partners.
• Answer phone calls and emails, route inquiries, coordinate meetings, and assist with resolving questions or concerns.
• Process, verify, and submit orders accurately and on time while preparing and distributing reports, requisitions, product labels, and other operational documents.
• Coordinate invoice coding and processing while maintaining organized records, files, and documentation.
• Support the Fresh Merchandising team by reviewing weekly advertisements, verifying pricing and promotional information, and coordinating follow-up with vendors and internal partners.
• Prepare reports, correspondence, and other communications to support daily business operations.
• Communicate production schedules, updates, and changes with vendors and internal teams.
• Assist with contract administration, meeting preparation, and other administrative projects as assigned.
• Help troubleshoot operational issues, elevate concerns when appropriate, and follow through to resolution.
• Maintain a clean, organized, and professional work environment.
• Follow all company policies, procedures, and safety standards.
• Perform other duties as assigned.

What's In It For Me?

Our remarkable employees are at the heart of everything we do. At Coborn’s, we’re committed to creating a supportive and rewarding workplace—one that offers a vibrant, team-oriented environment, ongoing career growth, and meaningful benefits. As an employee-owned company, we believe in investing in our people and their futures.

We’re proud to offer a variety of benefits to both our full-time and part-time employees, including:

• 10% employee discount on grocery items, with additional franchise-specific discounts available at company owned Ace Hardware, Caribou Coffee, Erbert and Gerbert’s, and Pet Supplies Plus locations.
• Get Paid Daily with Daily Pay – for employees who would like access to their pay before payday, we offer this great benefit!
• Paid Time Off (PTO/Vacation)
• Paid Floating Holidays & time and a half (1 ½) paid for hours worked on a company-recognized holiday!
• Sunday Premium Pay – an extra $1 per hour for hours worked on Sundays (some exclusions apply)
• Paid Military Leave
• Employee recognition programs with monetary rewards including in-store vouchers, years of service, and employee of the month
• Employee Health & Wellness Programs, Challenges and Resources – to assist our team members in living a life of wellbeing!
• Employee Assistance Program (EAP) – unlimited phone access to legal, financial, and work-life services and up to five free in-person counseling sessions, per situation/issue, per year
• Access to a national discount marketplace for travel, electronics, auto/home insurance , entertainment and more!
• Tools, resources and opportunities for career growth and development
• 401(k) plan options – we also match up to 20% of the first 5% contributed
• Participation in our Employee Stock Ownership Program (ESOP) – yes, we’re employee-owned! Our team members benefit from the success of the company through this company-sponsored benefit!
• Education benefits including tuition discount and scholarship programs
• Additional Voluntary Benefits – such as vision, accident and critical illness insurances

If you’re hired or…