Administrative Assistant

Overview

At Coborn's we're looking for an organized, detail-oriented Administrative Assistant to join our team! In this role, you'll provide essential administrative support that helps keep our facility operating efficiently each day. You'll serve as a key resource for leaders, employees, vendors, and internal partners by coordinating communications, maintaining records, processing orders and invoices, preparing reports, and supporting a variety of daily business operations.

This position plays an important role in ensuring accurate information, timely communication, and smooth coordination across multiple departments. The ideal candidate enjoys working in a fast-paced environment, is highly organized, communicates effectively, and takes pride in delivering outstanding customer service while supporting the success of the team.

What You'll Do

* Serve as one of the primary points of contact for the facility, providing professional support to employees, vendors, and internal business partners.

* Answer phone calls and emails, route inquiries, coordinate meetings, and assist with resolving questions or concerns.

* Process, verify, and submit orders accurately and on time while preparing and distributing reports, requisitions, product labels, and other operational documents.

* Coordinate invoice coding and processing while maintaining organized records, files, and documentation.

* Support the Fresh Merchandising team by reviewing weekly advertisements, verifying pricing and promotional information, and coordinating follow-up with vendors and internal partners.

* Prepare reports, correspondence, and other communications to support daily business operations.

* Communicate production schedules, updates, and changes with vendors and internal teams.

* Assist with contract administration, meeting preparation, and other administrative projects as assigned.

* Help troubleshoot operational issues, escalate concerns when appropriate, and follow through to resolution.

* Maintain a clean, organized, and professional work environment.

* Follow all company policies, procedures, and safety standards.

* Perform other duties as assigned.

What's In It For Me?

Our remarkable employees are at the heart of everything we do. At Coborn's, we're committed to creating a supportive and rewarding workplace-one that offers a vibrant, team-oriented environment, ongoing career growth, and meaningful benefits. As an employee-owned company, we believe in investing in our people and their futures.

We're proud to offer a variety of benefits to both our full-time and part-time employees, including:

* 10% employee discount on grocery items, with additional franchise-specific discounts available at company owned Ace Hardware, Caribou Coffee, Erbert and Gerbert's, and Pet Supplies Plus locations.

* Get Paid Daily with Daily Pay - for employees who would like access to their pay before payday, we offer this great benefit!

* Paid Time Off (PTO/Vacation)

* Paid Floating Holidays & time and a half (1 ½) paid for hours worked on a company-recognized holiday!

* Sunday Premium Pay - an extra $1 per hour for hours worked on Sundays (some exclusions apply)

* Paid Military Leave

* Employee recognition programs with monetary rewards including in-store vouchers, years of service, and employee of the month

* Employee Health & Wellness Programs, Challenges and Resources - to assist our team members in living a life of wellbeing!

* Employee Assistance Program (EAP) - unlimited phone access to legal, financial, and work-life services and up to five free in-person counseling sessions, per situation/issue, per year

* Access to a national discount marketplace for travel, electronics, auto/home insurance , entertainment and more!

* Tools, resources and opportunities for career growth and development

* 401(k) plan options - we also match up to 20% of the first 5% contributed

* Participation in our Employee Stock Ownership Program (ESOP) - yes, we're employee-owned! Our team members benefit from the success of the company through this company-sponsored benefit!

* Education benefits including tuition discount and scholarship programs

* Additional Voluntary Benefits - such as vision, accident and critical illness insurances

If you're hired or promoted into a full-time position with our company, you will also be eligible for:
Medical & Dental Insurance, Health Savings Account (HSA), Flexible Spending Account (FSA), Tuition Reimbursement, Adoption Reimbursement, Paid Family Caregiver Leave, as well as company-sponsored Term Life Insurance, Accidental Death & Dismemberment Insurance, and Short-Term & Long-Term Disability Insurance!

Qualifications

What We're Looking For

* Strong organizational skills with exceptional attention to detail.

* Excellent written and verbal communication skills.

* Ability to prioritize multiple tasks while meeting deadlines in a fast-paced environment.

* Strong customer service mindset with the ability to build positive relationships with employees, vendors, and business partners.

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