Administrative Assistant II | Foundation

Find your purpose as an Administrative Assistant II with the Centra Care Foundation team. The Administrative Assistant II provides primary administrative and project coordination support for the Centra Care Foundation’s Development and Donor Engagement functions, including fundraising, campaign, donor engagement, and marketing and communications priorities. Serves as a key administrative partner to the Director of Foundation and Campaign Development, Donor Engagement Director, and their respective teams by coordinating workflows, donor activities, meetings, communications, and projects.

As part of the Foundation’s shared administrative support model, works independently and collaboratively to manage multiple priorities while providing cross-functional support and backup coverage for Foundation operations, events, and executive administration as needed.

• Full-time 80 hours every 2 weeks
• Mon-Fri 8a-5p
• Hybrid of at-home and in-office (South Point location)

• Staring pay is $21.12 per hour; exact wage determined by years of related experience.
  • Pay range: $21.12-$31.68 per hour
• Full time benefits: medical, dental, PTO, retirement, employee discounts and more!
• Tuition reimbursement and college grant programs available

• High School Diploma or GED required.
• Associate Degree or equivalent combination of education and related work experience required.
• Minimum of two years of administrative support experience.
• Demonstrated experience coordinating projects, meetings, communications, events, and other activities involving multiple stakeholders and deadlines.
• Experience providing administrative and project coordination support to multiple team members or functional areas.
• Strong organizational, project coordination, and time management skills with excellent attention to detail.
• Strong written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office Suite and database applications.
• Ability to work independently, exercise sound judgment and discretion, and maintain confidentiality.
• Ability to manage multiple priorities, anticipate needs, and adjust workload in response to changing organizational priorities.
• Ability to prepare meeting minutes, correspondence, presentations, and administrative documentation accurately and efficiently.

• Experience supporting fundraising, nonprofit, healthcare foundation, development, donor engagement, or similar functions.
• Event planning and coordination experience.
• Marketing or communications project coordination experience.
• Experience with donor databases, Raiser's Edge, or similar CRM systems.
• Advanced organizational, project coordination, and time management skills with strong attention to detail.
• Experience interacting professionally and confidently with donors, volunteers, organizational leaders, community partners, and other internal and external stakeholders.
• Demonstrated ability to collaborate across teams and provide effective support across multiple functions and priorities.
• Demonstrated commitment to providing an exceptional donor, volunteer, customer, and community experience.

• Provide primary administrative and project coordination support to the Director of Foundation and Campaign Development, Donor Engagement Director, and their respective teams.
• Coordinate meetings, calendars, agendas, correspondence, presentations, meeting materials, minutes, action items, and follow-up activities.
• Coordinate project workflows, timelines, deliverables, and administrative processes across fundraising, campaign, donor engagement, and marketing and communications initiatives.
• Maintain project trackers, files, records, shared resources, and other administrative tools that support visibility, accountability, and timely completion of priorities.
• Assist with planning and coordination of team meetings, retreats, donor strategy meetings, and other internal activities.
• Perform general administrative functions and respond to Foundation needs as appropriate.

• Coordinate donor and prospect meetings, visits, tours,…