Administrative Coordinator

Description We are looking for an Administrative Coordinator to support fleet maintenance communication and service coordination for a motor freight operation in St. Cloud, Minnesota. This Contract position focuses on responding to driver needs, arranging timely maintenance activity, and working closely with internal teams and outside service providers to keep equipment available and compliant. The ideal candidate is organized, responsive, and comfortable managing inbound calls, scheduling priorities, and service documentation in a fast-paced environment.

Responsibilities:

- Handle incoming calls from drivers regarding equipment issues, repair needs, and preventive maintenance concerns in a high-volume support setting.

- Respond to service requests promptly while helping the team meet established call-answer performance expectations.

- Coordinate with operations personnel and external repair vendors to reduce downtime for trucks and trailers.

- Arrange preventive maintenance visits within required service intervals and track upcoming scheduling needs.

- Work alongside operations teams to help maintain fleet compliance, keep inspections current, and address roadside violations in a timely manner.

- Review repair estimates for accuracy, support cost control efforts, and confirm that eligible warranty coverage is applied when available.

- Assist with negotiating service pricing and repair recommendations under management guidance.

- Request outstanding invoices from vendors, follow up on billing status, and ensure work orders are completed and closed properly. Requirements - High school diploma required.

- At least 1 year of experience in an administrative, customer support, or service-focused environment.

- Ability to manage inbound phone activity professionally and efficiently in a call center or multi-line phone setting.

- Experience with scheduling, administrative coordination, and customer service tasks.

- Proficiency with Microsoft Office and general office systems.

- Background as a service advisor in a dealership or maintenance facility is helpful but not required.

- Prior exposure to call center operations or the commercial transportation industry is preferred. Talent Match®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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