Sub- Contract Management Specialist

The Sub-Contract Contract Management Specialist is responsible for subcontractor and vendor onboarding, data entry, system setup, and compliance tracking within the contract and subcontractor management function.

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (medical, prescription drug, dental, vision, disability, life)
• 401(k) with Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and more

• Manage the Subcontractor/Vendor Onboarding, Setup and Maintenance function throughout the contractor‑subcontractor lifecycle.
• Ensure acquisition, validation, documentation, maintenance, and updates of subcontractor qualification documents, agreements, insurance, immigration, and regulatory compliance.
• Submit subcontractor documentation to customers/engineers for approval prior to work assignment.
• Receive, process, update, and maintain job subcontractor‑related data (including I9 compliance, company documents, contract and pricing agreements, certificates of insurance).
• Provide company insurance documentation to external stakeholders as required.
• Communicate with other departments to facilitate customer, vendor, and project setups.
• Act as backup to other personnel in the contract management department.
• Perform other duties as assigned.

• High School diploma or GED.
• 2–4 years of insurance and/or contractual experience.
• Proficient PDF editing and data entry; intermediate proficiency with word processing, spreadsheets, databases, and cloud‑based software.
• Strong knowledge of the Google Suite of applications.
• Experience with the Avetta program preferred.
• Experience working in SAP preferred.
• Ability to work independently with minimal guidance.

• Teamwork
• Complex problem solving
• Effective, respectful, and professional communication skills, both written and verbal
• Openness to change
• Ability to develop, foster, and maintain positive relationships
• Meticulously organized
• Self‑motivated and driven
• Organizational commitment and congruence

• Frequent sitting, standing, and walking
• Occasional bending, squatting, kneeling, crawling, or twisting
• Frequent use of sight (especially for computer work), hearing, and voice
• Use of hands, arms, and fingers to perform routine repetitive tasks
• Occasional light to moderate lifting (up to 30 lbs)

The wage range for Sub-Contract Contract Management Specialist is $21.00 - $23.00.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.