Administrative Assistant

We have a great opportunity for you to use your administrative skills and love of the Catholic Church to serve in our Vicar for Clergy Office. We have a new Vicar for Clergy starting with us!

• Provide administrative support to the Office of the Vicar for Clergy, organizing and maintaining the office and serving as a key point of contact for inquiries and visitors.
• Scheduling and calendar management, communication support, document preparation, and meeting and event preparation.
• Handling highly confidential information.
• Develop procedures to meet all Vicar's needs in a timely way.
• Ensures that the office space and equipment are operational and in order.
• Keeps files and records current.
• Serve as a resource for Clergy staff and related offices.
• Manage financial records and transactions.
• Provide administrative assistance support to the Vicar for Senior Priest Office.
• Manage financial records and transactions.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Assist with data entry and maintain databases.
• Order and manage office supplies and equipment.
• Support other team members with administrative tasks as needed.
• Handle incoming and outgoing mail and packages.
• Maintain a clean and organized office environment.
• Research information for the quarterly clergy newsletter.

• Five years of experience as an administrative assistant or in a related role preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Excellent time management with the ability to remain calm and tactful.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem‑solving skills.
• Professional and friendly demeanor.

The position is a full-time (40 hours per week) hourly position working in-person at the Archdiocese of Milwaukee Pastoral Center. The Archdiocese of Milwaukee provides a full scope of employment benefits, including medica, dental, vision, flextime, Catholic school tuition assistance for children of employees, 403b, and a pension program.

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Building Address (use for deliveries)
3501 S. Lake Dr. |St. Francis, WI 53235