Operations Support Administrator

Overview

Brice Engineering LLC

Why choose us? Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture. Our employees’ commitment to protecting the environment is intrinsic and deeply rooted, both individually and collectively at Brice, giving you purpose driven work that is impactful.

For Brice Engineering, it’s not just about answering the mail. It’s about your long-term success and ability to run your mission seamlessly with minimal to no snags along the way. We are enthusiastic and have fun doing what we do. We love the diversity and dynamic nature of opportunities in this business. Everything from navigating the logistical puzzle of an environmental site investigation on the remote Aleutian Island chain, to designing and building a state-of-the art facility gets us excited!

As the Operations Support Administrator, you will work on-site and support the various technical and administrative functions to ensure efficient and effective operations of the Salt Lake City office which houses multiple Brice 8(a) companies. Personal initiative and critical thinking skills are essential to complete job duties with minimal guidance. Assignments are deadline driven so you must be able to set priorities, take ownership of projects, work efficiently and provide a consistent level of high quality in a high-pressure environment.

• Support the day-to-day operations of the Salt Lake City office.
• Function as back-up to the SLC Office Manager.
• Provide administrative support for teleworking and project-based personnel.
• Ensure proper administration of the travel and expense policy when generating expense reports and credit card reconciliations with timely processing so that AP close deadlines are being met.
• Prepare employee expense reports including organizing receipts, account coding and entering expenses into Costpoint.
• Complete credit card reconciliations including mid-month, monthly and year-to-date for multiple employees.
• Identify and track expense report receipts as well as assist in locating missing company credit card receipts.
• Process invoices, vendor statements and vendor dispute resolution.
• Work in a constant state of alertness and in a safe manner.
• Other duties as assigned

This position does not have any supervisory roles.

• Knowledge of administrative and accounting functions
• Strong experience in Microsoft Office Suite
• Strong ability to work in Excel – will be a primary tool.
• Excellent oral and written communication skills, and ability to multi-task and manage time.
• Ability to work in a team environment.
• Ability to work in an Alaska Native Corporation multi-business environment.

Minimum Qualifications:

• Experience with Microsoft Office and especially Excel required.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of Brice Engineering’s Driving Policy.
• Ability to pass a drug, driving, and background screenings.

Preferred Qualifications:

• High School Diploma or GED required; degree in Business or Accounting preferred.
• One to five years’ experience working in a professional office environment preferred.
• One to five years’ experience working with accounting functions preferred.
• Experience in accounts payable invoice processing including project coding preferred.

• Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition…