Office Administrator

Office Administrator
St. George, Utah

Position Summary
The Administrative & Operations Coordinator supports daily business operations by managing customer interactions, processing transactions, coordinating inventory and deliveries, and ensuring accurate billing and documentation. This role works closely with sales, accounting, and credit teams to keep operations running smoothly and efficiently.

Key Responsibilities

Answer incoming phone calls and provide support to customers and the sales team
Coordinate and track incoming deliveries, ensuring materials are received and documented properly
Process orders, deliveries, and transactions in company systems
Work with the credit team to ensure customer accounts and jobs are set up and managed correctly
Verify that all deliveries, orders, and services are billed accurately and on time
Manage petty cash and ensure proper tracking of cash transactions
Review, approve, and track purchases and invoices
Investigate and resolve billing or payment issues with vendors and internal teams
Maintain accurate financial and transaction records, including account reconciliations
Review employee expense reports for accuracy and compliance
Monitor inventory levels and assist with reordering when needed
Track received materials and follow up on items that have not yet been invoiced
Upload and organize order documentation within company systems
Assist with collection efforts by following up on outstanding invoices
Support inventory counts and help resolve discrepancies
Review sales and purchase orders to ensure completeness and accuracy
Follow company policies and safety procedures and participate in required meetings

Qualifications

Strong organizational and multitasking skills
Attention to detail and accuracy
Ability to communicate effectively with customers and team members
Basic knowledge of accounting, billing, or inventory processes preferred

Experience with office or ERP systems is a plus

MINIMUM REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience.

WORK ENVIRONMENT / PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.