Office Coordinator - AP​/AR

Pay range: $23.00 an hour, depending on experience

• Welcome & Support Guests – Create a warm, professional first impression for visitors, clients, and team members.
• Manage Incoming Calls – Direct phone calls efficiently to the right personnel.
• Organize Office Records – Maintain well-structured physical and digital filing systems.
• Coordinate Scheduling – Assist with booking appointments, meetings, and conference calls.
• Oversee Office Supplies – Track inventory and ensure essential items are always stocked.
• Handle Mail & Packages – Manage all incoming and outgoing correspondence.
• Provide Department Support – Deliver administrative assistance across multiple teams.
• Perform Data Entry & Bookkeeping – Support accurate data entry, record keeping, and AR/AP tasks.
• Maintain Office Cleanliness – Help keep the workspace tidy, organized, and efficient.
• Schedule Jobs – Coordinate service appointments and job timelines.
• Assist with Inventory – Support tracking and managing product inventory.
• Collaborate on Projects – Work with team members to execute special projects and company events.

• Office Experience – Prior experience in administrative or office support roles preferred.
• Tech Proficiency – Comfortable with Microsoft Office Suite and general computer use.
• Strong Communication – Clear, professional written and verbal communication.
• Organizational Excellence – Ability to multitask, prioritize, and stay on top of deadlines.
• Attention to Detail – Accuracy and thoroughness in all tasks.
• Confidentiality – Trusted to manage sensitive information discreetly.
• Professional Demeanor – Friendly, approachable, and team-oriented.
• Independent Work Style – Comfortable working solo or collaboratively.

This position primarily involves computer-based work and extended periods of sitting or standing. The role requires routine document handling and occasional lifting up to 25 pounds. Regular communication by phone, email, and in person is essential. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

• Medical, dental, and vision coverage
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
• Company Paid Life Insurance
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Employee Financial Assistance Program
• Paid vacation and holidays
• Opportunities for growth and advancement

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.