Commercial Concrete Office Manager

Reports to:

General Superintendent and HR Director. Coordinates with:
Project Manager.

• Maintain data privacy and employee confidentiality
  • MUST understand the importance of data privacy and employee confidentiality per Federal laws and contractual obligations
• On-Boarding New Hires
  • New hire paperwork review and submission
  • Coordinating Arrivals
  • Computer based certification trainings (base requirement)
  • Schedule GC SSHO site trainings if applicable
  • EAL, DBIDS update and submission if applicable
• Maintain personnel files
  • New hire paperwork
  • New hire checklists
  • 90-day review notification to management
  • Disciplinary forms
  • Vacation request forms
  • Evaluations
  • PERKS program
• Payroll
  • Inputting employee time into time tracking software if applicable
  • Verify information provided by Foreman/Superintendent
  • Reviewing for inaccuracies
  • Contact with employees for pay discrepancies
  • Per diem assignments
  • Submitting staffing agencies timecards (format dependent upon staffing agency)
• Proficient in taking meeting notes and creating reports after meetings for tracking purposes
• Fleet Maintenance, Documentation, and Scheduling
  • Maintain up to date vehicle/equipment logs
  • Monthly vehicle checklists tracking/filing (provided by Foreman/Superintendent)
  • Equipment maintenance tracking and scheduling with mechanic
  • Other items as needed
• Housing if applicable
  • Find and set up affordable housing for crews

• Respond to management direction, meet deadlines, take responsibility for your own actions, follow and enforce Innovative Concrete's policies, procedures, and standards, must have regular, punctual, and reliable attendance
• Ability to handle multiple tasks simultaneously and meet deadlines
• Demonstrated knowledge of payroll processes and US labor laws
• Service-oriented with strong communication, interpersonal, and research skills
• Proficient with Microsoft office applications, especially Excel
• Proficient with Adobe Pro & Bluebeam
• English/Spanish Bilingual skills (Preferred)
• Be able to pass Federal background check to gain access to military bases if needed
• Promote safe and productive practices to ensure the highest quality product is delivered to our customer
• Represent Innovative Concrete, LLC to clients in a professional manner and build trusting relationships. Must display exemplary professionalism in how you treat and interact with others
• Must be willing and able to work in adverse weather conditions, while maintaining a positive attitude
• All work will need to reflect the high-quality workmanship of Innovative Concrete, LLC. Work must meet or exceed company's quality standards
• Assist in project closeout documents
• Must be technology savvy
• Possess computer skills required for various software and programs. Be capable of learning new software and integrating it into workflow
• Use project management and scheduling software consistently and accurately
• Must be able to pass a drug screening
• Must possess a valid driver license and qualify to drive under company vehicle policy

• Honest
• Excellent written and verbal communication skills
• Strong analytical and critical thinking skills
• Excellent problem-solving skills
• Strong attention to detail
• Knowledge of Word, Excel, Email, and video conferencing. Bluebeam and Procore is a plus
• Leadership qualities
• Self-Motivated
• Strong sense of urgency
• Able to lift/carry 40 pounds

• Hours
  • Full Time
  • Monday-Friday
  • 8:00am-5:00pm
  • Half hour lunch

• Paid Holidays
• Employee Perks Program
• Health insurance from a leading provider of employee benefits
• Life Insurance Policy: 50k for employees, 25k for significant other, and 10k for children
• Simple, straightforward, and affordable dental insurance
• Vision insurance with one of the largest networks and significant savings and discounts
• Aflac Supplemental Insurance:
  Offers a variety of supplemental plans such as short term disability, etc.
• Simple IRA through American Funds:
  Innovative Concrete, LLC will match up to 3%
• Access to an employee assistance program for you and your eligible dependents covering marital and relationship counseling, stress, anxiety, depression, grief, substance abuse, and more