Project Coordinator

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting‑edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Woolpert is hiring a Project Coordinator to join our dynamic Infrastructure Sector (Aviation) at one of the following offices:
Denver, Indianapolis, St George, Kansas City, or Dayton working hybrid. This position reports to the Project Coordinator Team Lead and is responsible for providing intermediate‑level project coordination support with the ability to independently execute core project controls processes. Partners closely with Aviation Project Managers to support project setup, reporting, documentation, and coordination across multiple concurrent projects.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country where the job is located.

• Assist Project Managers with project set‑up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements.
• Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development.
• Review project contracts to pull pertinent project information for invoicing, insurance requirements and confidentiality, and coordinate with project team to ensure they are aware of terms.
• Provide subcontract management support to Project Managers by creating and maintaining subconsultant logs, completing forms, gathering scope of work, following up on process for amendments, and reviewing/coding invoices.
• Assist Project Managers with project monitoring & controlling processes, including developing and managing data trackers, update change and issue logs, and other project related support duties as assigned.
• Support the creation, editing, and writing of technical narratives, basis of designs, description statements, etc.
• Set up and manage administration of project Team/SharePoint sites (as requested); manage document control processes through those sites.
• Electronic filing (on servers): being consistent and following document management policies/protocols.
• Run or review reports from financial and accounting data software.
• Support deliverable production including document editorial review, formatting, production, and compilation.
• Handle varying tasks for multiple projects concurrently.
• Work with virtual teams throughout the United States and Europe using organizational process assets (teleconferencing and videoconferencing). Will be expected to organize conference calls with project team members, track action items and notes, and facilitate resolution and follow up actions as needed within the project team.

What You Will Bring:

• 3+ years of related experience
• High School Diploma or equivalent
• Ability to independently manage multiple project coordination tasks across several projects.
• Strong proficiency in Microsoft Excel and experience with reporting and data analysis.
• Ability to manage document workflows and project documentation with accuracy.
• Strong communication skills and consistent follow‑through on deliverables.
• Ability to work within established processes while identifying opportunities for efficiency.
• Professional judgment and ability to elevate issues appropriately.