Administrative Assistant|Part-time| TD Station Job Saint John area,New Brunswick Canada,Administrative/Clerical

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

Are you organized, detail-oriented, and passionate about providing excellent customer service? We want you on our team! We're looking for a dynamic Administrative Assistant to join our team. Reporting to the General Manager & Director of Finance, you'll play a crucial role in keeping the office running smoothly and efficiently.

This role will pay an hourly rate between $20 to $21.

This position will remain open until Sept 30, 2024

Responsibilities

Be the Face of Our Office:
Greet clients and visitors with a positive, helpful attitude.

Support Our Team:
Assist with various administrative tasks including photocopying, note-taking, and ensuring invoices are paid.

Manage Communications:
Answer and forward phone calls professionally and efficiently, and handle mail distribution.

Financial Assistance:
Work closely with the Director of Finance to manage purchase orders, code and post invoices, maintain statements, journal receipts, and handle bank deposits.

Reception Duties:
Provide excellent customer service by addressing inquiries and directing calls.

Event Coordination:
Book and invoice casual ice rentals, and collaborate with tenants to schedule spaces within the arena.

Team

Collaboration:

Assist colleagues with administrative tasks and perform ad-hoc duties as needed.

Qualifications

Experience:

Minimum of 2 years in a professional office setting.

Professionalism:
Consistent, professional dress, and manner.

Communication

Skills:

Excellent written and verbal communication abilities.

Tech-Savvy:
Competency in Microsoft Word, Excel, and Outlook.

Time Management:
Strong organizational skills with good time management.

Administrative Expertise:
Experience with clerical procedures.

Team Player:
Able to contribute positively as part of a team, helping with various tasks as required.

Problem Solving:
Able to provide creative solutions to complex problems.

Ability to Work Under Pressure:
Experience with juggling multiple tasks with looming deadlines.


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