Change Notification Form Administrator

Adecco is currently hiring a full-time Change Notification Form Administrator for our client. This is an excellent opportunity for a highly organized and detail-oriented professional who enjoys coordinating processes, managing documentation, and ensuring compliance across multiple teams and stakeholders.
In this role, you will be responsible for administering and maintaining the change notification process, ensuring all change requests and notifications are properly documented, reviewed, approved, communicated, and archived. The successful candidate will play a critical role in supporting operational excellence, document control, compliance requirements, and organizational change management initiatives.

• Pay Rate: $23.00/hour
• Location: Saint John, NB
• Schedule:
  • First 3 weeks:
    Day shift, Monday to Friday, 7:30 AM to 4:00 PM (training starting August 17th)
  • Starting the week of September 7th:
    Night shift, Monday to Saturday, 6:00 PM to 4:30 AM
• Job type: Temporary | Full-time

Here's why you should apply:

• Paid weekly accurate and on time
• Strong health and safety programs
• Medical and dental benefits once qualified
• Free training programs
• New and quicker onboarding process

Responsibilities:
Change Notification Administration

• Create, maintain, and administer change notification forms and supporting documentation.
• Review submitted change notifications for completeness, accuracy, and compliance with established procedures and standards.
• Coordinate approval workflows and ensure timely review by designated stakeholders and approvers.
• Track change notifications from initiation through implementation and closure.
• Monitor deadlines and follow up on outstanding approvals, actions, and documentation requirements.
• Ensure all change notifications are properly documented and maintained throughout the process lifecycle.

Document Control & Compliance

• Maintain change notification logs, databases, document repositories, and tracking systems.
• Ensure document control standards, version control requirements, and records management procedures are consistently followed.
• Archive documentation in accordance with company policies and regulatory requirements.
• Support internal audits, compliance reviews, and documentation requests by providing accurate and complete records.
• Ensure transparency, traceability, and accountability throughout the change management process.

Stakeholder Coordination & Communication

• Serve as a central point of contact for change notification inquiries and process-related support.
• Distribute approved change notifications to affected stakeholders and ensure timely communication of changes.
• Coordinate activities across project teams, operations, management, and other business functions.
• Provide guidance and support to users regarding change notification procedures, systems, and requirements.
• Deliver training and process education to help ensure adoption of change management best practices.

Reporting & Continuous Improvement

• Generate reports, dashboards, and metrics related to change activity, approval timelines, and process performance.
• Analyze trends and identify opportunities to improve efficiency, compliance, and stakeholder engagement.
• Support ongoing process improvement initiatives and the implementation of enhanced tools and workflows.
• Assist in developing and maintaining change management procedures and documentation standards.

Qualifications and Skills:

• Post-secondary education in Business Administration, Project Management, Information Management, Operations, Engineering, or a related field is considered an asset.
• Previous experience in document control, records management, project coordination, change management, compliance administration, or a related role preferred.
• Experience working in regulated, project-based, manufacturing, engineering, construction, or corporate environments is considered an asset.
• Strong organizational and document management skills.
• Exceptional attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to work effectively with diverse stakeholder groups.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical, problem-solving, and critical-thinking abilities.
• High level of professionalism and accountability.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Knowledge of change management principles, processes, and best practices.
• Understanding of document control, records management, and compliance requirements.
• Proficiency with Microsoft 365 applications, including:
  • Excel
  • Word
  • Outlook
  • Teams
  • Share Point
• Experience with document management systems, workflow tools, and project management platforms.
• Ability to generate reports, track metrics, and maintain accurate records and databases.
• Experience with process improvement and workflow automation tools is considered an asset.
• Mu st be legally eligible to work, and reside in Canada

Are you interested in this position? Apply now! Our dynamic team of…