Administrative Assistant; Part-Time

JOB TITLE: Administrative Assistant REPORTS TO: MO Campus Coordinator

STATUS: Part-Time, 30 hours/week LOCATION: MO Campus, On-site

PAY: $19-21/hour HOURS: Monday – Friday, 8am- 2pm/208- day calendar

Position Summary: For nearly two centuries, St Joseph Hearing + Speech has delivered exceptional listening and spoken language solutions for children with hearing loss, reflecting the charism of the Sisters of St Joseph of Carondelet (CSJs).

• Creates a welcoming and professional office environment; greets visitors, answers phones, manages deliveries, and supports families and guests.
• Manages communication via phone and email and delivers messages in a timely manner.
• Maintains accurate student records across enrollment, attendance, transitions, assessments, and services; inputs and manages data in databases and tracking systems.
• Organizes and maintains child files (digital and paper) and online filing systems, ensuring documentation is complete, current, and accessible.
• Coordinates student onboarding and transitions, including enrollment paperwork, record transfers, and database updates.
• Manages the building calendar, visitors, and shared space usage; communicates with caregivers regarding enrollment, transitions, events, closures, holidays, and schedule changes.
• Plans staff travel and accommodations and supports the Campus Coordinator with scheduling, reporting, and general administrative needs.

• Supports audiology operations including scheduling, visit preparation, billing support, follow-up coordination, and maintenance of audiology-related student records.
• Orders, receives, inventories audiology supplies and equipment, and assists with billing worksheets in collaboration with accounting.

• Oversees building maintenance, serves as primary vendor contact, and supervises the cleaning crew.
• Monitors campus areas for safety and follows established procedures.
• Maintains confidentiality in accordance with HIPAA and FERPA.
• Manages employee enrollment in Missouri First Steps, monitors training compliance, and coordinates volunteers for front desk and campus support.

• Orders office, classroom, teaching, assessment materials, and snacks; tracks expenses, invoices, and codes receipts as directed.
• Manages internal and external mail.
• Supports staff appreciation efforts and assists with planning school and family events.

• Performs additional duties as assigned to support campus operations and student success.

• Associate’s or Bachelor’s degree preferred; relevant experience may substitute for a degree.
• 1–2 years of experience in administrative support, development, or nonprofit work preferred.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Strong attention to detail, organization, and time management.
• Ability to handle confidential information with discretion.

• Position will be onsite.
• Must be able to sit or stand for extended periods and occasionally lift up to 15 lbs.

Email to kgriffin. Subject line should be listed as:
Administrative Assistant MO Campus.

St. Joseph Hearing + Speech is an equal employment opportunity employer.