Administrative Assistant

Administrative Assistant

St. Patrick Catholic Church is seeking a part time Administrative Assistant. This position is responsible for providing secretarial and related office services for staff and members of the parish and/or various other committees and boards. This position reports directly to the Pastor.

Essential Duties:

• Answer phones, check voicemail and email.
• Welcome visitors and provide parish resources as needed.
• Prepare, sort, and send all incoming and outgoing mail.
• Schedule masses as needed and record them in the mass book.
• Type and document all certificates
  - Baptism, Confirmation, etc.
• Process membership roster and update as appropriate.
• Update Google calendar and coordinate the schedule of the Baptism classes, events, and other activities and services.
• Prepare and edit the weekly Bulletin.
• File registration forms and paperwork.
• Record Sacramental notifications received in the mail.
• Post announcements on Facebook.
• Assist in providing necessary items for Money counters, 1st communion teacher.
• Register parishioners for first communion, confirmation, and RCIA.
• Help with planning/organization of the annual Mexican Fiesta.
• Order, make announcements, and record all sales of seasonal flowers, i.e, Easter lilies, Poinsettias.

Knowledge, Skills and Abilities:

• Handle records and sensitive issues with confidentiality, empathy, and compassion.
• Demonstrate exceptional communication skills (verbal and written).
• Demonstrate high attention to detail and accuracy.
• Work independently with confidence.
• Handle multiple, competing priorities.
• Demonstrate professionalism in all interactions.

Requirements:

• Bilingual skills in English and Spanish, both spoken and written.
• Prior secretarial or administrative experience is preferred, but not required.
• Practicing Catholic in good standing is preferred, but not required.

Note:

All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.