Procurement Technician​/Specialist​/Buyer

Job Summary/Scope

The Centralized Procurement Division is responsible for coordinating, administering, and managing the full lifecycle of competitive solicitations and centralized purchasing activities. The City uses the Ionwave online bidding platform for all formal bids. This position ensures procurement processes comply with applicable laws, regulations, and internal policies while promoting transparency, accountability, and best-value purchasing for the organization. Position works closely with the departments to consolidate needs, develop specifications, draft competitive solicitations, evaluate bids and proposals, and facilitate awards.

• Assist with development, preparation, and issuance of Invitations for Bid, Request for Proposals, or Request for Qualifications.
• Issue Addenda, respond to vendor Q&A, and unseal bid solicitations.
• Analyze bid submissions for responsiveness, responsibility, and overall procurement compliance.
• Facilitate evaluation process and award recommendations.
• Attend pre-bid meetings.
• Meet and confer with suppliers, vendors, and City personnel to facilitate and expedite the procurement process.
• Provide guidance to staff and departments on procurement process, centralized purchasing procedures, and bidding requirements.
• Review and process requisitions and purchase orders for completeness and procurement compliance.

• Two (2) years' experience in public procurement, contracting, or competitive bidding processes.
• Knowledge of procurement laws, regulations, and procurement best practices. Some knowledge of contract law.
• Familiarity with centralized procurement models.
• Strong writing and analytical skills, particularly in developing specifications and evaluating bids.
• Proficiency with Microsoft Office.
• Ability to balance multiple projects and deadlines.
• Clear, professional communication skills.
• Strong ethical judgement and commitment to transparency.
• Ability to work collaboratively with multiple departments, vendors, and the general public.
• Valid driver’s license required.

City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct to everyone with whom they come into contact during the performance of their duties. Examples of professional conduct include, but are not limited to, being courteous, helpful, respectful, communicative, informative, fair, honest, tactful and considerate.

Uses a variety of standard office equipment including computers, printers, copiers, 10-key adding machine, telephone and other related equipment. May require occasional use of personal vehicle.

Work is performed in an office setting with a controlled environment and may require offsite travel by car or other means of transportation. Work involves bending, stooping, reaching and prolonged sitting and working at a computer terminal. Seldom need to lift more than 10 to 20 pounds. Work involves oral communication through the use of telephone or in person. Some overnight or day travel may be required for business purposes.

Vacation and other leave scheduling shall be requested of, and approved by, the appropriate supervisor.

Bachelor’s degree in Business, Supply Chain Management or related field preferred, or equivalent combination of education and professional experience which provides the required knowledge, skills, and abilities.

All applicants must pass a drug screening and criminal background check prior to employment.

Any job offer made by the City is contingent upon the applicant passing the drug screening and background check.
AN EQUAL OPPORTUNITY EMPLOYER
The City is a governmental entity subject to Section 504 of the Rehabilitation Act of 1973,
which requires that otherwise qualified handicapped individuals be protected from discrimination.