Administrative Assistant (Contract-to-Hire

Salary: USD
30 - USD
35 per hour

Pay Rate: $30-$35/hour
Annual Salary Upon Conversion: $55,000-$65,000
Schedule: Monday-Friday, 8:00 AM-4:30 PM
Location:Saint Louis Park, MN

We are seeking a highly organized and adaptable Administrative Assistant to join a busy, team-oriented office environment. This is an immediate need with the opportunity to transition into a long-term position. The ideal candidate thrives in a fast-paced setting, enjoys supporting a variety of administrative functions, and is willing to jump in wherever needed to help the team succeed.

• Prepare, edit, proofread, and manage business documents including reports, presentations, proposals, correspondence, and other materials
• Monitor and respond to administrative support requests
• Maintain organized filing systems and project documentation
• Coordinate travel arrangements and itineraries
• Schedule meetings, conference calls, and room reservations
• Partner with vendors regarding office services and facility needs
• Support reception coverage, mail distribution, shipping, and office operations
• Maintain office supplies, break room inventory, and overall facility readiness
• Assist with special events, including setup and coordination
• Support departmental administrative procedures and systems
• Provide exceptional customer service to internal stakeholders
• Proactively identify opportunities to support team and office needs

• Proficiency in Microsoft Office 365, including Word, Excel, Outlook, and calendar management
• Strong document formatting, proofreading, and organizational skills
• Experience handling confidential information with discretion
• Experience coordinating mail, shipping, and office logistics
• Excellent communication and customer service skills
• Ability to prioritize tasks and adapt to changing business needs

• Flexible and comfortable in a dynamic environment
• Solution-oriented with a positive attitude
• Able to manage multiple priorities and work effectively under pressure
• Quick learner with strong attention to detail
• Team-focused and willing to support a wide range of responsibilities
• Self-starter who takes initiative without being asked

• Overtime is expected, typically 4-6 hours per week, depending on business needs
• Flexibility to occasionally start as early as 7:00 AM or work as late as 6:30 PM
• Additional hours may be needed for special events, large projects, or team coverage

This team is currently experiencing organizational changes and increased workload demands. The selected candidate will play a critical role in supporting office operations and helping the team navigate a busy and evolving environment. This position is ideal for someone who enjoys variety in their workday and is looking for an opportunity to grow into a long-term role.