Accounting Coordinator

Job in Saint Louis, St. Louis city, Missouri, 63101, USA
Other locations: 63101

Listing for: Explore St. Louis

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Full Time position
Listed on 2026-02-18

Job specializations:

Accounting
Accounting Assistant, Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk, Finance Assistant, Office Administrator/ Coordinator
Administrative/Clerical
Bookkeeper/ Accounting Clerk, Finance Assistant, Office Administrator/ Coordinator

Salary/Wage Range or Industry Benchmark: 44000 - 55500 USD Yearly USD 44000.00 55500.00 YEAR

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Explore St. Louis is seeking a highly experienced and detail-oriented Accounting Coordinator to process daily payable and receivable transactions, verify internal approvals, resolve routine issues with vendor + customer accounts, enter disbursements and receipts into ledgers, and prepare checks and bank deposits. This position will also perform general accounting responsibilities as assigned; and will assist with other financial processes. The Accounting Coordinator will work with all departments regarding purchase orders, invoices, and payments.

This is an hourly, nonexempt position; reporting to the Chief Financial Officer.

Responsibilities

Review Accounts Payable vouchers for accuracy and enter in computer ledger, prepare checks from A/P input and issue manual checks, maintain A/P voucher filing system.
Issue purchase orders and Request for Disbursements. Obtain proper signatures. Resolve payment and payment-related issues with vendors. Refer purchasing problems to department originating purchase.
Process billing statement vouchers (i.e., telephone, pre-paid rent, and insurance, etc.); categorizing by department.
Process expense reports and maintain company credit card spreadsheets.
Prepare billing for services rendered; i.e. housing, promotional assessments and miscellaneous. Code and key billing into A/R subsidiary ledger. Maintain billing files.
Deposit checks and incidental cash receipts. Code and key receipts into cash receipts journal. Maintain receipt files to include check receipt copies.
Approve purchase orders and RFD’s up to $500. Provide copies of approved purchase orders per departmental requests. Maintain an advance purchase order file.
Maintain approved Travel Authorization files. Match with expense reports and air travel ticket statements.
Maintain vendor files, 1099 log and W-9 forms. Prepare annual 1099 forms.
Maintain sufficient knowledge of the budget to correctly code transactions and provide assistance to staff regarding budget inquiries.

Explore St. Louis is the sales and marketing organization responsible for selling and promoting St. Louis as a convention, meeting site, and leisure travel destination. Explore St. Louis manages and operates the America’s Center Complex which includes the Cervantes Convention Center, the Dome at America’s Center, the Ferrara Theatre, and the St.

Louis Executive Conference Center.

Diversity, Equity & Inclusion Statement:
Explore St. Louis values diversity and we are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy, age, national origin, physical or mental disability, past or present military service, marital status, gender identification or expression, medical condition or any other protected charac

Skills & Qualifications

Proven experience in A/P systems, bookkeeping or accounting roles
Proficiency in Microsoft Office Suite (specifically Excel), accounting software and data entry. Hands-on experience with accounting software such as Sage or equivalent systems is essential.
Understanding of general accounting principles, invoice processing, and, specifically, accounts payable practices.
Thorough grasp of financial concepts including double entry bookkeeping, debits & credits, etc.
Demonstrated ability in account reconciliation, journal entries, bank reconciliations and ledger management.
Meticulous accuracy in auditing invoices, coding expenses, and preventing payment errors.
Strong analytical skills with the ability to interpret complex financial data accurately.
Exceptional verbal and written communication to handle vendor inquiries, manage relationships, and coordinate with internal teams.
Ability to reconcile vendor statements, identify discrepancies, and analyze financial documents.
Exceptional time management skills with the ability to manage high-volume, time-sensitive tasks, and meet strict, regular payment deadlines.

High School diploma or GED with some college, vocational, or business school education is required. Two to four years related experience and/or training; or equivalent combination of education and experience is required. Must possess strong attention to detail along with technical, analytical, organizational, accounting and problem-solving skills.

Computer literacy in data entry and spreadsheet applications is critical. Join us if you're passionate about leveraging your accounting expertise to make a meaningful impact!

We value proactive professionals who are eager to grow their skills while supporting our organization’s mission through precise financial management.

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