Accounting Specialist

This full-time position is a non-management, level one position reporting to the Accounting Manager.

At MyBrand, we believe in the power connection:
It’s at the core of everything we do. At MyBrand, we design, source, and distribute branded products that drive an impact. Our work is centered on building and maintaining trusted partnerships with our clients, vendors, and team members. We strive to provide creative solutions, exceptional service, and “It’s All Good! ® ” spirit and energy in all we do.

The role of Accounting Specialist is responsible for ensuring accurate, timely, and complete financial processing across client invoicing, accounts payable, e-commerce transactions, and reconciliations to support profitability and operational excellence  position plays a critical quality-control function by validating data prior to billing, while partnering closely with Sales, Project Management, and E-Commerce teams to streamline workflows and improve processes. In addition, the role manages vendor payments, journal entries, reporting standardization, and reconciliations within Quick Books and Syncore, while providing backup support for Finance operations and assisting with special projects as needed.

The Accounting Specialist role reports to the Accounting Manager with accountabilities to sales, project management, e-commerce, and finance team members.

The role interfaces with MyBrand team members, vendors and clients.

CLIENT INVOICING: Provide accurate and timely invoices to clients ensuring all sales and costs have been accounted for ensuring maximum profit for MyBrand.

• Ensure accurate accounting of all sales and cost of goods sold and freight costs are applied to the job
• Provide quality check for the Sales and Project Management teams identifying errors before invoicing the client
• Generate invoices utilizing effective management and communication of jobs in the to be invoiced end-to-end workflow to ensure timely handoffs and billing.
• Interact with Sales and Project Management to actively drive process improvements in the invoicing process.

ACCOUNTS PAYABLE: Responsible for managing end-to-end accounts payable activities to ensure timely and accurate vendor payments.

• Accurately Post
• Vendor Invoices in Company Software @ease
• Bills in Quick Books
• Complete weekly check runs

E-COMMERCE: Responsible for accurate invoicing and reconciliation of E-Commerce financial operations.

• Collaborate with E-Commerce to invoice online stores
• Reconcile orders to E-Commerce reports
• Accurately capture all related costs and post vendor invoices
• Calculate AP when balances exist;
  Calculate AR when balance is due

• Reconcile company credit cards

• Update, review and standardize the Invoicing Report spreadsheet to keep orders current and ready for invoicing
• Serve as back-up for other Finance roles
• Assist other team members, as needed
• Responsible for ordering and maintaining necessary supplies

• Enter Quick Books Journal Entries for credit card deposits and complete jobs in Syncore
• Enter Quick Books Journal Entries for check deposits and enter deposits in Syncore
• Enter Quick Books Journal Entries for check runs

This job posting provides a general summary of the major duties and responsibilities of the role. It is not intended to be an exhaustive list of all tasks. Duties, responsibilities, and activities may be amended to meet the needs of the business.

Grow as an “It’s All Good!” Leader driving results while living up to the My Brand Promo  values and GET TO INNOVATOR attributes. Demonstrate values-based attributes:

• Grateful - Is humble and genuinely appreciative
• Excellence - Holds a high bar for performance and keeps raising it
• Team - Is a WE person who works collaboratively to achieve MyBrand goals
• Trust - Is a MyBrander who is honest, capable, reliable, and always above board
• Own It & Grow - Takes responsibility and embraces learning & growth
• Innovator - Operates in a creative orientation, experiments with innovation solutions,…