Accounts Payable​/Payroll Coordinator

Job Title:

ACCOUNTS PAYABLE/PAYROLL COORDINATOR

(Dept: Finance)

We are seeking an experienced Accounts Payable Clerk/Payroll Coordinator. You will play a vital role in keeping financial operations running while supporting our people. This dynamic position combines accounts payable expertise with payroll administration, offering the opportunity to work across multiple facets of finance, from invoice processing, and vendor management to bi-weekly payroll coordination and employee benefits support.

We’re looking for a detail-oriented, organized professional who thrives in a collaborative environment, enjoys solving problems, and takes pride in delivering accurate, timely results.

• Location
  :
  St. Louis
• Education
  :
  Associate Degree (preferred)
• Experience Required
  : 5 Years
• Job Type
  :
  Full-time
• Job Status
  :
  Contractor to hire

• Batch invoices and obtain approvals from department heads on invoices to be paid
• Code and key-in invoices to Deltek Vision daily to generate Accounts Payable
• Reconcile vendor statement to computer AP balances
• Print checks and mail out weekly (process manual checks as needed)
• Make timely payments on monthly recurring invoices
• Reconcile checks with check register
• Prepare bank reconciliation on a monthly basis
• Deposit checks in bank
• Make necessary adjustments to coding errors

• Process payroll for approx. 50 employees on a bi-weekly basis (includes entering time and PTO into ADP)
• Process all payroll related changes in ADP including tax information, benefit deductions, address changes, salary changes, etc.
• Deltek Vision Time Administrator (review all timesheets weekly to ensure complete and accurate so that they can be uploaded into ADP)
• Update 401(k) contribution and FSA contribution spreadsheets
• Assist in processing of benefits invoices and ensure benefits deductions in payroll match the invoices
• Download payroll journal entry from ADP interface to Deltek Vision
• Audit PTO time in time keeping system and ADP on a quarterly basis
• Maintain the vacation accrual
• Send reminders to employees (including contractors) who haven’t entered their time by the weekly deadline
• Send reminders to department heads to approve any time that is ready to be submitted to payroll
• Send out instructions to new employees regarding time entry and how to log into iPay Statements to view their pay stubs.
• Work closely with HR to ensure proper processing of any payroll changes

• Minimum 5 years’ experience in Accounts Payable, or an equivalent combination of college education & experience, 5 years in payroll processing, preferably with ADP
• Proficient in current Accounts Payable and Payroll practices
• Excellent skills in Excel, Word, and Outlook

• Must be a team player with strong communication skills
• Strong attention to details and organizational skillss
• Able to organize, implement, and promote company Accounts Payable and Payroll procedures and policies
• Able to handle a high volume of interruptions and multiple tasks at the same time

Here are just a few things you can expect when you join our team.

• Team-centric atmosphere.
• Employee recognition programs .
• Access to building fitness center.
• Company holidays, paid time off, sick leave.