Accounts Payable Specialist

Accounts Payable Specialist

Full Time
• St. Louis, MO

• Receive and manage vendor invoices via email and mail
• Review and reconcile trade vendor invoices against purchase orders for accuracy
• Review expense invoices for proper approval, accuracy, and account coding
• Analyze and resolve invoice discrepancies by partnering with inside sales and receiving teams
• Post vendor invoices both electronically and manually, including through automated AP systems
• Prepare weekly cash requirements and generate approved check run listings
• Process payments (checks, ACH, wire transfers), including matching invoices to payments
• Review freight vendor invoices and allocate charges appropriately to customers
• Reconcile and process customer credits
• Match vendor returns with credit memos and enter into the payables system
• Monitor vendor statements and research outstanding balances
• Perform additional duties as assigned by management

• 3-5 years of accounts payable or general accounting experience, including:
  • Reviewing and entering vendor invoices
  • Matching invoices to purchase orders and supporting documentation
  • Working within ERP/accounting systems (e.g., Quick Books or similar)
  • Processing payments via ACH, wire transfers, and checks
  • Reconciling vendor statements and outstanding balances
  • Understanding of audit requirements and internal controls
• Excellent verbal and written communication skills
• Strong interpersonal skills with the ability to manage challenging vendor interactions professionally
• High attention to detail with a strong focus on accuracy
• Ability to quickly learn and adapt to new systems and processes
• Self‑motivated with the ability to work both independently and collaboratively
• Strong organizational and multitasking skills; ability to meet deadlines in a fast‑paced environment
• Proficiency in Microsoft Office Suite and Windows‑based programs
• Experience in manufacturing or distribution environments
• Familiarity with AP automation tools or document management systems

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel;

reach with hands and arms; climb or balance and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.