Accounts Payable & Business Operations Specialist

Position Summary

The Accounts Payable & Business Operations Specialist is responsible for managing the company's accounts payable processes while supporting accounts receivable, purchasing, inventory administration, and general business operations. This person will work closely with Finance, Purchasing, Sales, Customer Service, and Operations to ensure accurate financial records and efficient business processes.

• Review, verify, and process vendor invoices accurately and timely.
• Maintain vendor records and onboard new vendors.
• Prepare and process payments via check, ACH, and other approved methods.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries professionally and promptly.
• Maintain organized financial records and supporting documentation.

• Apply incoming customer payments accurately.
• Assist with collections and follow-up on past due accounts.
• Research and resolve billing discrepancies, short-pays, and customer claims.
• Communicate account status updates with internal teams.

• Support purchasing activities and purchase order administration.
• Assist with product setup and maintenance within the ERP system.
• Coordinate with suppliers, freight providers, and internal teams.
• Support inventory related reporting and transaction accuracy.

• Maintain accurate AP and AR records within the ERP system.
• Assist with month-end reconciliations and reporting.
• Support internal and external audits.
• Assist with sales tax, excise tax, and regulatory reporting.

• Collaborate with Purchasing, Sales, Customer Service, and Warehouse teams.
• Provide administrative and analytical support on special projects.
• Assist with process improvement initiatives.
• Support other office and business functions as needed.

• 3+ years of experience in accounts payable, accounting, finance, purchasing, or business operations.
• Strong attention to detail and commitment to accuracy.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience working within ERP systems preferred.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Honest, dependable, and able to maintain confidentiality.

• Opportunity to work in a dynamic and growing wine, beer, and spirits distribution business.
• Exposure to purchasing, logistics, accounting, and operations functions.
• Collaborative and team-oriented environment.
• Opportunity to learn and grow within multiple areas of the business.
• Work with products and suppliers from across the U.S. and around the world.
• A role with real ownership and impact.