Controller, Accounting, Financial Reporting

Position Overview

Controller leads and directs all accounting functions for Oakline Construction Group and its sister company, Oak Line Studio LLP. This role establishes and maintains the organization’s overall accounting systems, procedures, and policies with a strong emphasis on Vista by Viewpoint ERP as the primary construction accounting platform.

The ideal candidate has deep knowledge of commercial construction accounting and is highly proficient in Vista by Viewpoint construction accounting software. We are looking for a confident, detail-oriented financial leader who excels at managing multiple priorities, mentoring a team of accounting professionals, and partnering with Operations and Project Management to ensure accurate job cost reporting and financial compliance across both Oakline Construction Group and Oak Line Studio LLP.

• Oversee and manage all AP and AR functions
• Delegate authority for the receipt, disbursement, banking, protection, and custody of funds, securities, and financial instruments
• Develop and maintain relationships with banking, insurance, and external accounting personnel to facilitate financial activities
• Monitor financial activities and details, such as cash flow and reserve levels, to ensure all legal and regulatory requirements are met
• Provide financial analysis and reporting to senior management

• Work closely with Project Managers to prepare and review monthly owner billings and AIA pay applications
• Oversee accounts payable processing: verify entries, reconcile AP aging reports against vendor statements, and resolve discrepancies
• Manage the collection, monitoring, and verification of lien waivers from subcontractors and suppliers for every payout
• Process transactions in compliance with accounting policies for trade partner payment applications, material invoices, and G&A expenses
• Review and approve invoices and manage accounts receivable collections
• Reconcile job cost reports and ensure accuracy of project financial data

• Perform month‑end closing activities, including posting journal entries and preparing financial statements
• Conduct account reconciliations and ensure accuracy of all financial data
• Oversee year‑end closings and ensure compliance with regulatory requirements
• Maintain and reconcile credit card statements while ensuring payment deadlines
• Ensure tax compliance and liaise with external auditors during annual audits
• Oversee payroll processing and ensure compliance with tax laws and regulations
• Prepare reports, financial statements, business activity reports, budgets, and schedules required by regulatory agencies

• Oversee and manage all accounting functions for Oak Line Studio LLP, including general ledger, accounts payable, accounts receivable, and financial reporting
• Maintain separate books and financial statements for Oak Line Studio LLP while ensuring consistency with Oakline Construction Group accounting policies
• Coordinate month‑end and year‑end close processes for Oak Line Studio LLP in parallel with Oakline Construction Group
• Prepare and deliver financial reports and analysis to Oak Line Studio LLP leadership
• Manage intercompany transactions, allocations, and reconciliations between Oakline Construction Group and Oak Line Studio LLP
• Ensure tax compliance, payroll processing, and regulatory reporting for Oak Line Studio LLP
• Support budgeting, forecasting, and cash flow management for Oak Line Studio LLP operations

• Manage, mentor, and develop a team of accounting and finance professionals
• Act as a liaison between internal departments (Operations, Project Management) and accounting
• Serve as a point of contact between accounting and external parties, including clients, vendors, subcontractors, and lenders
• Respond promptly and professionally to vendor and subcontractor inquiries
• Other duties as assigned

• Bachelor’s degree in Accounting, Finance, or related field
• Five (5) or more years of construction accounting experience
• 3–5 years of supervisory/management experience
• Proficiency in Vista by…