Grant Coordinator; Hybrid - Arts and Sciences, Biology

Position Summary

Provide ongoing independent financial analysis, management/monitoring, and reporting of complex government and private grants/contracts to faculty researchers to ensure compliance with reporting, budget, and spending requirements. Serve as liaison between principal investigators (PI) and central areas such as the Office of Sponsored Research Services and Sponsored Projects Accounting to resolve problems and answer questions. Prepare and process accounting transactions. Report directly to the A&S Director of Research Development and Administration and coordinate closely with designated Department Liaison(s) for day‑to‑day tasks and assignments and to ensure the needs and priorities of the department(s) are met.

37.5

• Independently develop and provide post‑award administration for complex grants and contracts, including budget management, forecasting, and award closeout; ensure compliance with federal Uniform Guidance, sponsor regulations, and institutional policies; resolve complex financial issues; provide strategic financial analysis and reporting using systems such as Workday and Cognos to support PI decision‑making.
• Coordinate and execute grant‑funded and financial transactions—including travel reimbursements, expenditure reports, procurement card activity, and budget or accounting adjustments—to ensure full compliance with sponsor‑specific guidelines, institutional policies, and generally accepted accounting principles.
• Ensure that all incoming awards are established accurately and in a timely manner, coordinate with central offices such as OSRS and Sponsored Projects Accounting (SPA) as needed, and request and facilitate the set‑up of cost‑share accounts.
• Support effort reporting processes—including academic year and summer effort—to ensure compliant certification and alignment of committed, budgeted, and actual effort; communicate with PIs regarding new awards.
• Provide comprehensive financial oversight for sponsored projects and departmental funds, including personnel sourcing, budget revisions, expense allocation, and posting of related financial transactions; regularly prepare and disseminate financial reports to PIs.
• Oversee non‑financial post‑award administration by coordinating progress report submissions, no‑cost extension requests, changes in key personnel, grant transfers, and related sponsor communications; secure required institutional approvals and maintain accurate documentation.
• Participate in training and professional development opportunities to advance knowledge and skills in research and grants administration.
• Track multiple departmental accounts to ensure timely completion of internal and external billings; prepare and process transactions; conduct account analyses and develop budget projections as directed by the Accounting Manager.
• Track purchase orders, blanket orders, balance and change orders; interact with auditors, maintain files, and provide PIs with support and procurement training.
• Other duties as assigned by Accounting Supervisor.

• Normal office environment.
• Typically sitting at a desk or table.
• Office equipment available.

High school diploma or equivalent high school certification or a combination of education and/or experience.

No specific certification or professional license is required for this position.

Accounting, Grants and/or Payroll – 3 years.

Not applicable.

A driver’s license is not required for this position.

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Bachelor’s degree.

G09

$45,600.00 – $75,300.00 annually.

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade, and the departmental budget.