Grant Coordinator; Hybrid - Arts and Sciences, Biology

Scheduled

Hours:

37.5

Provide ongoing independent financial analysis, management/monitoring, and reporting of complex government and private grants/contracts to faculty researchers to ensure compliance with reporting, budget, and spending requirements. Serve as a liaison between principal investigators (PI) and central areas such as the Office of Sponsored Research Services and Sponsored Projects Accounting to resolve problems and answer questions. Prepare and process accounting transactions. The position reports directly to the A&S Director of Research Development and Administration and coordinates closely with designated Department Liaison(s) for day‑to‑day tasks and assignments to meet departmental needs.

• Independently develop and provide post‑award administration for complex grants and contracts, including budget management, forecasting, and award closeout; ensure compliance with federal Uniform Guidance, sponsor regulations, and institutional policies; resolve complex financial issues; provide strategic financial analysis and reporting using systems such as Workday and Cognos to support PI decision‑making.
• Coordinate and execute grant‑funded and financial transactions—including complex travel reimbursements, expenditure reports, procurement card activity, and budget or accounting adjustments—to maintain sponsor‑specific compliance and GAAP.
• Ensure timely establishment of incoming awards, coordinate with central offices, request and facilitate cost‑share account setup, and support effort reporting processes for academic year and summer to ensure compliant certification and alignment of committed, budgeted, and actual effort.
• Provide comprehensive financial oversight and support for sponsored projects and departmental funds, including personnel sourcing, budget revisions, expense allocation, and posting of related financial transactions; regularly prepare and disseminate financial reports detailing budgets, burn rates, committed costs, and available balances across sponsored awards and departmental sources.
• Oversee non‑financial post‑award administration by coordinating progress report submissions, initiating and tracking no‑cost extension requests, processing changes in key personnel, facilitating grant transfers, and managing related sponsor communications in partnership with central offices.
• Participate in available training and professional development opportunities to advance knowledge and skills in research and grants administration.
• Track multiple departmental accounts to ensure timely completion of internal and external billings; prepare and process billing transactions, maintain accurate supporting documentation, and conduct account analyses to develop budget projections.
• Track purchase orders, blanket orders, free balance and change orders accurately and timely; interact with auditors, maintain files, and provide PI support; review monthly procurement card transactions and act as liaison between vendors, departments, Purchasing, and Accounts Payable to ensure compliance with regulations.
• Perform other duties assigned by Accounting Supervisor.

• Job location:
  
  Normal office environment.
• Physical effort:
  Typically sitting at a desk or table.
• Equipment:
  Office equipment.

• Education:
  
  High school diploma or equivalent, or a combination of education and experience.
• Work Experience:
  
  Accounting, Grants and/or Payroll—minimum 3 years.
• Driver’s License:
  Not required.
• Grade: G09;
  Salary range: $45,600.00 – $75,300.00 annually.

• Education:
  
  Bachelor’s degree.
• Skills:
  
  Accounting, Accounting Information Systems, Budgeting, Deadline Management, Grant Preparation, Human Resource Management System, Microsoft Office, Oral Communications, Organizing, Payroll Systems, Planning Systems, Prioritization, Public Relations, Reporting Systems, Team Communication, Written Communication.

• Personal
  • Up to 22 days of vacation, 10 recognized holidays, and sick time.
  • Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  • Free Metro transit U‑Pass for eligible employees.
  • Defined…