Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to join a small, detail-oriented office. This position combines full-cycle accounts payable work with administrative coordination, making it a strong fit for someone who enjoys a fast-moving environment and balancing several priorities  role also includes regular interaction with clients and vendors, so strong communication and a service-oriented approach are important. Candidates with solid AP experience, confidence using accounting systems such as Sage, and advanced spreadsheet skills will be well positioned for success.

Responsibilities:

- Manage the complete accounts payable cycle, including reviewing invoices, coding expenses, and issuing vendor payments accurately and within deadlines.

- Maintain current and accurate vendor files, respond to payment questions, and build positive working relationships with external partners.

- Create and update reports in spreadsheets to support financial tracking, payment activity, and operational needs.

- Provide administrative support by organizing records, coordinating meetings, arranging travel, and assisting with general office tasks.

- Support payroll-related processes, expense documentation, and other accounting activities as needed across the office.

- Contribute to month-end and year-end close efforts through data entry, reconciliation support, and preparation of required documentation.

- Process quarterly travel-related invoices and ensure associated records are complete and properly documented.

- Safeguard sensitive financial and business information while handling all records with a high level of discretion.

- Assist with special projects and other cross-functional assignments that support daily business operations and client service. Requirements

- At least 2 years of hands-on experience in accounts payable, with additional exposure to administrative office support.

- Working knowledge of accounts payable procedures, invoice coding, check runs, billing support, and basic accounting concepts.

- Experience using accounting platforms such as Sage Intacct, Quick Books, or comparable financial software.

- Proficiency with Microsoft Office applications, especially Excel, Outlook, and Word.

- Strong attention to detail with the ability to maintain accuracy while managing multiple priorities and deadlines.

- Effective written and verbal communication skills, along with a thorough and customer-focused approach.

- Ability to handle confidential information responsibly, work independently, and contribute positively within a team environment

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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