Assistant Project Accountant

Why Tarlton

Tarlton is a St. Louis-based general contractor and construction manager specializing in complex, technically demanding projects across the Midwest. With deep regional roots and a reputation built on trust, teamwork, and repeat clients, we are known for taking on challenging work and delivering it safely, predictably, and with pride. We conduct our business with safety, quality, integrity, and enthusiasm - and our core values include building a safe and caring environment.

The Assistant Project Accountant provides full-cycle administrative and financial support for assigned project teams, with primary ownership of purchase order and subcontract processing from setup through closeout. This role works closely with Project Accountants, taking on administrative tasks and compliance follow-up so the broader accounting team can operate efficiently and accurately.

Customer service is central to the position: the Assistant Project Accountant is often the first point of contact for subcontractors, suppliers, and project teams on purchase order, subcontract, and compliance questions, and is expected to represent Tarlton with professionalism, responsiveness, and a genuine willingness to help. Success requires strong organizational habits, the ability to follow established processes consistently, and a proactive, service-minded approach to identifying and resolving issues before they become problems.

• Own full-cycle processing of purchase orders and subcontracts, including setup, data entry, routing for signature, distribution, revisions/change orders, and closeout.
• Verify purchase order and subcontract data for accuracy against approved buyout, contract values, and scope prior to issuance.
• Assist with project closeout activities, including final documentation collection and file organization.

• Serve as a responsive, professional point of contact for subcontractors, suppliers, and project teams, answering questions and resolving issues promptly and courteously.
• Respond promptly and thoroughly to inquiries from project teams, subcontractors and suppliers regarding purchase order, subcontract, or compliance status, treating every request as a priority.
• Build and maintain positive working relationships with subcontractors, suppliers, and internal teams through clear, courteous, and reliable communication.

• Track subcontractor and vendor compliance requirements, including insurance certificates, lien waivers, and certified payroll, and follow up proactively and courteously on missing or deficient items.
• Maintain organized, up-to-date project files for purchase orders, subcontracts, contracts, and related change documentation.

• Assist Project Accountants with day-to-day administrative needs, including document preparation, data entry, filing, and correspondence.
• Support billing preparation and accounts payable/receivable activities as needed, helping identify and resolve documentation discrepancies.
• Prioritize a high-volume workload effectively, maintain accuracy under deadline pressure, and take ownership of assigned tasks through completion.
• Perform other duties as assigned

• High schooldiplomarequired;
  Associate degree in Accounting, Finance, Business,or related field preferred, or equivalent administrative/construction experience.
• Prior administrative, clerical, or accounting support experience preferred;construction industry experiencea plus.

• Experience with construction accounting or project management systems (Viewpoint, Procore, GCPay, or Oracle-based systems) preferred but not required.
• Strong proficiency in Microsoft Office applications, particularly Excel.
• Working knowledge of, or willingness to learn, purchase order and subcontract administration processes.
• Work is normally performed in a typical interior/office work environment where the noise level is usually quiet.
• If required, the employee may work from a jobsite trailer on occasion or owner-designated office location. The noise level in the work environment can be loud due…